Director of Administrative Services

At All Things HR LLC, we are seeking a highly skilled and experienced Director of Administrative Services to join our team. This is a unique opportunity to lead our administrative functions and play a key role in the success of our organization.

The Director of Administrative Services will be responsible for managing the organization's administrative functions, including office management, payroll, IT, accounting, and facilities. This role will oversee and supervise administrative and facilities staff, working closely with the CEO to ensure efficient operations of the Administration Department.

• Promote Sherwood's mission and standards of conduct, bringing a diversity, equity, and inclusion lens to all administrative work.
• Work closely with the CEO on the efficient operations of the Administration Department, providing administrative duties and projects as requested.
• Develop and monitor the annual Administrative Budget with input from the team, working with Accounting and the CEO to develop the final agency budget and budget adjustments.
• Supervise all administrative and facility employees, including recruitment, hiring, training, performance evaluation, and termination.
• Oversee and provide backup plans for administrative functions, including payroll, IT, accounting, and facilities, assisting in coordinating additional needs for other departments regarding administrative team input or projects.
• Work with the finance team and auditor regarding needs of audit, confirming all IRS documentation is filed timely and correctly.
• Ensure and maintain all agency licenses and renewals on an annual basis.
• Oversee and implement administrative requirements, including contracts, CARF, and other accreditations needed by the agency, maintaining the agency annual calendar and reviewing agency plans and updating annually.
• Maintain files with current contracts for Sherwood from all departments, being the agency point person for any state and county regulations regarding changes brought forth from the status of the pandemic or any government shutdowns.
• Participate as a member of the Leadership and Directors teams to ensure consistency of policies and procedures across programs, participating actively and meaningfully in team discussions and decisions regarding Sherwood as a whole and any of its programs and departments.
• Oversee maintenance and custodial needs for facilities, grounds, and vehicles, managing leases and other use agreements, including thrift stores, tenants, and satellite offices.
• Lead agency efforts on appropriate insurance coverage and renewals, ensuring an annual risk assessment is completed and following up on any concerns or recommendations.
• Coordinate and maintain records of annual agency inventory, communicating with the finance department as needed.
• Oversee vendor relations, vendor and service contracts, records, and outside consultants, agency supplies.
• Act as the safety committee chair, holding regularly scheduled Safety and Accessibility Meetings, ensuring compliance with Sherwood policy, procedures, ADA standards, and accreditation standards, scheduling and conducting safety drills.
• Attend Board meetings when requested, ensuring updated Board Notebooks, meeting refreshments, overseeing assembling and delivery of Board packets, updating the board annual calendar and board roster when changes occur.
• Act as a creative coordinator of agency-wide activities, staff gatherings, events, and employee recognition, planning and scheduling regular activities for staff, overseeing coordination of mandatory staff meetings and content, overseeing coordination of leadership, director's meetings, including logistics such as room reservations, refreshments, etc.
• Work with D&P and community organizations in partnership to support Sherwood's mission and support of Sherwood clients, families, and community needs.
• Act as the Corporate Compliance Officer, staying current and being proactive to meet all agency and corporation requirements as Corporate Compliance Officer.
• Perform other duties as appropriate or required.

The agency encourages exceptional candidates from a variety of backgrounds to apply, including those seeking a transition from the private sector and people from diverse communities. The position requires a welcoming personality, a high level of confidence, empathy, verbal and written communication skills, as well as the ability to work independently and efficiently.

• High School diploma or equivalent required, Associate or Bachelor's degree in a related field preferred.
• Minimum of two years of experience related to business administration and facilities management required.
• Minimum of three years of supervisory experience required.
• Experience within the non-profit sector preferred.
• Proficient in PC computer applications, including Microsoft Office Suite, accounting software, web browsers, and e-mail software.
• Strong organizational and administrative skills.
• Ability to prioritize tasks and manage time effectively.
• Good record-keeping and financial management skills.
• Ability to develop budgets and read financial statements.
• Positive attitude, ability to develop relationships and be a team player.
• Effective communication skills and the ability to interact professionally with a diverse group of clients and staff.
• Ability to maintain strict confidentiality.
• Sensitivity to issues of people with disabilities and their families.
• Commitment to ensure best practices are pursued and working effectively with diverse populations.
• The person who fills this position must pass a DSHS criminal background clearance.
• Valid driver's license, reliable transportation with insurance coverage sufficient to cover potential liability. An acceptable three-year motor vehicle report and the continuous retention of an acceptable three-year motor vehicle report.

Sherwood is a growing independent, non-profit organization dedicated to providing quality services to meet the needs of people with disabilities throughout Snohomish, Skagit, Island, and San Juan Counties. We believe in the abilities of all people and our mission is to provide innovative, inclusive services for children and adults with disabilities in their communities.

We address challenges such as loneliness, isolation, and low expectations that society has for people with disabilities. Our committed team goes the extra mile to ensure people have opportunities to be as independent and self-sufficient as possible. We truly believe our employees are Sherwood's greatest asset, we take pride in ensuring a positive, flexible, and responsive work environment. We hire the best and brightest talent to continue to provide quality services that people can count on.

We are financially stable and are expanding our programs to serve more people. We have ambitious goals that we are actively working towards achieving in order to significantly improve the lives of people with disabilities throughout Snohomish, Island, Skagit, and San Juan Counties.

To learn more, visit us at http://www.sherwoodcs.org

• Competitive wages.
• Medical, Vision & Dental Insurance.
• Basic Life and Optional Life and AD&D insurance.
• Flexible Spending Accounts.
• Employee Assistance Program.
• Simple IRA Retirement Plan.
• Paid Vacation up to 96 hours in the first year.
• Paid Sick Leave in accordance with WA state law.
• 11 paid holidays, plus 1 paid floating holiday, per calendar year.
• Flexible Schedules.
• AAA Membership.
• Mileage Reimbursement.

Eligibility for benefits is dependent on the number of hours worked and agency policy.

Equal Opportunity Employer

If you are an enthusiastic team member ready to join our team, apply today.

Sherwood Community Services has partnered with All Things HR, an external HR Consulting Company, to assist with their recruitment process.