Director of Strategic Sourcing

7 days ago

Philadelphia, Pennsylvania, United States InsideHigherEd Full time

Job Summary:

The Director of Strategic Procurement will oversee the development and implementation of strategic sourcing initiatives to drive cost savings, improve supplier relationships, and enhance the overall procurement function. This role will lead a team of procurement professionals and collaborate with stakeholders across the organization to advance procurement tools and guidance.

Key Responsibilities:

  • Sourcing Pipeline Management: Develop and maintain an ongoing playbook of centrally-led sourcing initiatives to deliver optimal value to the organization.
  • Strategic Supplier Relationship Management (SSRM): Establish formal and inclusive SSRM programs for key suppliers in each strategic category, with the objective to optimize the value of each relationship to the benefit of all parties.
  • Customer Relationship Management & Category Oversight: Establish and maintain strategic relationships with key customers, identifying opportunities to mold procurement strategy to fit the organization's organizational strategy.
  • Project Sourcing Support: Oversee the support of major sourcing initiatives borne out of strategic activity at the school/center level.
  • Continuous Improvement - Sourcing Systems: In partnership with leadership and internal peers, drive continuous improvement efforts to implement and maintain the most effective sourcing tools for the organization.
  • University Sourcing Guidance, Tools, and Training: Establish and communicate useful guidance, tools, and training for the Penn buying community.
  • Diversity & Inclusion: Lead efforts to drive meaningful impact in the area of supplier diversity and inclusion.
  • Environmental Sustainability: Lead efforts to advance programs and practices that advance environmentally sustainable procurement.
  • Organizational Leadership: Oversee a team focused on successful strategic outcomes working in collaboration with partners and peers; delegate responsibilities to ensure staff are engaged contributors.
  • Drive continuous improvement in supplier performance, business adoption, technology enhancements.
  • Actively facilitate a broad range of technology development connections between Penn and the private sector.
  • Responsible for establishing category strategies and implementing strategic sourcing initiatives.
  • Engaging with the internal customer and supplier base, this role has accountability for purchasing and leads the development and roll-out of strategic sourcing initiatives including supplier diversity across Penn.
  • Directly manages a team of sourcing and contracts resources, e.g., strategic sourcing and contract specialists, buyers, analysts.
  • Establish and monitor adherence to procurement policies and procedures to ensure compliance with all federal and state statutes, regulations, and policies.
  • Manage changes to procurement policies, systems, and processes as they are rolled out across Penn departments.
  • Works with resources in operations, legal, information technology, accounts payable.
  • Participate in Penn's contract approval process, ensuring proper review and approval.
  • Negotiate relevant terms with vendors.
  • Seek opportunities to strategically evaluate existing suppliers and relationships.
  • Perform financial analyses as needed to determine cost benefit of existing and potential agreements.
  • Develop and execute analytics to critically assess existing vendor relationships and potential areas for savings.
  • Conduct financial and operational analysis to support planning efforts that span a wide range of initiatives.
  • Analyze the consolidated budget, capital plans, multi-year financial plans, etc.; monitor current year budget to actual results.
  • May manage the annual fiscal budget process.
  • Analyze data from various systems to produce regular and ad hoc financial reports.
  • Participate in review of operational processes and policies to ensure sound and consistent financial analysis protocol.
  • Provide staff mentoring and training and development for finance and business professionals.
  • Manage a team.
  • Other duties and responsibilities as assigned.

Qualifications:

  • Master's degree and 7-10 years of experience or equivalent combination of education and experience is required.
  • High degree of integrity, initiative, and attention to detail.
  • Experience utilizing strategic sourcing methodology, required.
  • Strong critical thinking and problem-solving skills.
  • Excellent software and reporting skills: MS Office (Excel, Word, PowerPoint).
  • Ability to demonstrate proven results with complex contract reading, writing and negotiation.
  • High level of written and verbal communication skills, organizational planning, teamwork, analytical reasoning, and adaptability.
  • Ability to work well with others in fast paced, dynamic environment.
  • Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.
  • Ability to work through complex, unstructured problems.
  • Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
  • Able to interpret and communicate, both verbally and in writing, highly complex, and often highly technical information in a clear and concise manner.
  • Able to handle multiple tasks simultaneously.
  • Demonstrated organizational and prioritization skills, along with the ability to work within tight and often conflicting deadlines.
  • Must be flexible, show effective judgement, discretion and have the ability to handle confidential financial matters.
  • Work effectively in a highly matrixed and decentralized environment with the ability to navigate through ambiguity and demonstrate appreciation and support for diversity, inclusion and belonging in a constantly evolving academic/higher education environment.

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