Operations Coordinator

4 weeks ago

O'Fallon, Missouri, United States MITRE Full time

At MITRE, we're committed to tackling our nation's toughest challenges. As a Project Operations Coordinator, you'll play a critical role in supporting our team's efforts to deliver high-quality, high-impact technical work. Your expertise will drive innovative solutions and provide thought leadership as part of our team.

Key Responsibilities:

The Project Operations Coordinator will facilitate and track all MITRE and sponsor-facing security and access actions, including initial, renewal/revalidation, and as needed badging, computer systems, and systems access and required training. You'll assist the Project Leader in producing Government progress reviews, including monthly and in-progress reviews, uploading deliverables to the corporate product library, tracking deliverables across projects, and monitoring compliance with Sponsor-directed tasking.

Additional Responsibilities:

  • Plan, organize, and archive meetings, conferences, and events, including coordinating supporting services (facility reservation, audio/visual support, catering, security, etc.).
  • Gather project information from Project Lead, Task Leads, other technical staff, and Sponsor to integrate and consolidate messaging internally and externally.
  • Communicate strategy, approaches, and task requirements.
  • Administratively lead and coordinate project updates, status, and overall team member communications.
  • Work with team members to ensure that all written material (e.g., highlights, reports, briefings) is well-written, consistent, concise, and, if required, peer-reviewed.
  • Create high-quality visual materials in Microsoft PowerPoint presentations.
  • Knowledge management for project efforts by creating and maintaining concise, organized, and secure SharePoint and Teams depository and archives.

Requirements:

  • Typically, Bachelor's degree in business management, communications, or related field and relevant experience who can immediately contribute.
  • 3+ years' of relevant experience supporting either a public or private organization relative to the key functions above.
  • Active DoD Secret Clearance with the ability to obtain and maintain a TS/SCI.
  • Ability to discriminate across multiple project problem sets to determine priority and action given current sponsor and MITRE constraints.
  • Experience developing and documenting processes and operating procedures.
  • Experience working with senior staff across multiple levels in organizations, to include Government leadership.
  • Experience supporting a project to increase impact by integrating stakeholders and multiple organizations/functions.
  • Demonstrated experience planning and executing internal/external events across geographically dispersed teams.
  • Possess the ability to organize and manage complex projects or programs.
  • Strong interpersonal skills and the ability to foster positive collaboration across geographic boundaries.
  • Excellent visual, verbal, and organizational skills; working knowledge of MS Office products.
  • Strong self-starter who can work independently with a willingness to engage with diverse teams.
  • Ability to develop, articulate, and translate complex technical ideas and language into meaningful and impactful products (written or graphical).
  • This position requires a minimum of 50% hybrid on-site presence.

Preferred Qualifications:

  • Master's degree in business management, communications, or related field.
  • Active TS/SCI clearance.
  • Transportation/Logistics domain experience.
  • Experience in MITRE processes, procedures, and operating culture.
  • Strong organizational skills and exceptional attention to detail, including the ability to manage multiple complex projects and meet deadlines.
  • Strong self-starter who can work independently and have a willingness to engage and address MITRE/sponsor objectives.
  • Ability to deal with conflict and defuse potential negative interactions.

This requisition requires the candidate to have a minimum of the following clearance(s):

Secret

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):

Top Secret/SCI

Work Location Type:

Hybrid

MITRE is proud to be an equal opportunity employer. MITRE recruits, employs, trains, compensates, and promotes regardless of age; ancestry; color; family medical or genetic information; gender identity and expression; marital, military, or veteran status; national and ethnic origin; physical or mental disability; political affiliation; pregnancy; race; religion; sex; sexual orientation; and any other protected characteristics. For further information, please visit the Equal Employment Opportunity Commission website EEO is the Law Poster and Pay Transparency.

MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE's employment process, please email recruitinghelp@mitre.org.

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