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Environmental Health Programs Clerk

1 month ago

Texas City, Texas, United States Galveston County Health District Full time
Job Description

Galveston County Health District is seeking an Environmental Health Programs Clerk to provide administrative support to the Consumer Health and Air & Water Pollution Control Services.

This position is responsible for providing clerical support, including data entry, filing, and correspondence. The ideal candidate will have excellent communication skills, be proficient in databases and word processing, and have experience in a general office setting.

Key Responsibilities:

  • Data entry of On-Site Sewage Facility maintenance contracts and maintenance reports
  • Assign new septic permits to appropriate staff, as needed
  • Check for any existing OSSF plans, building permits, and affidavits and attach
  • Assign permit numbers and make copies of approved septic permits and fax or scan and email copies to the building department
  • Prepare OSSF court complaints, letters, and reports for program staff and notarize if necessary
  • File inspection reports, maintenance contracts, correspondence, etc.
  • Receive and receipt funds for permits
  • Assist in the preparation of daily deposits associated with the daily operations of the Office of Environmental Health Programs
  • Research internet sites to locate property owners and correct mailing addresses
  • Data Entry into the current computer database system includes issuing permits, new establishments, closing establishments, payment information, mailing address changes, etc.
  • Enter citizen complaints
  • Enter data into databases for Surface Application Systems, Permit Logs, On-site Logs, Certified Mail, and Temporary Events
  • Post all outgoing mail for the Health District and keep daily records and prepare monthly report for accounting
  • Maintain confidentiality regarding telephone calls, complaint reports, and other information, processes, or data that are, or would be, sensitive or damaging to individuals or the Health District if made public or not properly safeguarded

Requirements:

  • Graduation from an accredited high school or equivalent
  • 1+ years' experience in a general office setting, which includes basic office skills (file, multi-task, etc.) required
  • Bilingual in Spanish preferred
  • Notary helpful, but not required
  • Ability to use office machines and equipment such as multi-line telephones, voicemail, personal computers, printers, and copiers
  • Computer experience with proficiency in databases, spreadsheets, and word processing using industry standard software
  • Ability to perform simple accounting skills
  • Ability for spur of the moment transportation without relying on organization vehicles
  • Must possess or ability to readily obtain a valid driver's license issued by the State of Texas for the type of vehicle or equipment operated
  • Department of Motor Vehicle check may be required, if applicable
  • Customer Service Oriented
  • Excellent written and verbal communication skills
  • Excellent Computer Skills MS Office (especially typing in databases and Excel)
  • Must be willing and able to work evening and weekend hours if necessary
  • Must follow GCHD Immunizations policy
  • Must follow ICS training requirements
  • Must pass criminal background and drug/alcohol screening

Our Mission: Protecting and Promoting the One Health of Galveston County