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Litigation Support Specialist

2 months ago

Boston, Massachusetts, United States Jobot Full time
Prominent Mid-Size Law Firm in the Financial Sector Seeks Experienced Trust and Estates Legal Assistant with 3+ Years of Expertise to Enhance Their Expanding Team

About the Firm:

Our client is a distinguished mid-size law firm situated in a prime financial district. With a legacy spanning over a century, they have established a reputation for delivering exceptional legal counsel, fostering client loyalty, and earning respect within the legal community. The firm caters to a diverse clientele, including national and international corporations, local institutions, public entities, and individuals, offering a comprehensive range of legal services. They pride themselves on providing a supportive work environment, cutting-edge technology, and continuous professional development opportunities.

Benefits of Employment:

- Comprehensive Medical, Dental & Vision Coverage
- Flexible Work Environment with Hybrid Scheduling
- 401K and Profit Sharing Options
- Generous Paid Time Off
- Short and Long-Term Disability Coverage
- Opportunities for Professional Growth
- Health and Wellness Programs
- Commuter Benefits

Position Overview:

As a Litigation Assistant, you will operate under general supervision, executing a variety of administrative tasks for assigned attorneys and paralegals, ensuring the seamless operation of the Litigation Department. Key responsibilities include managing e-billing processes, court filings, and docketing.

Key Responsibilities:
  • Draft and transcribe legal documents, including correspondence and pleadings, utilizing both machine and shorthand transcription methods.
  • Initiate new case files, conduct conflict checks, and maintain organized records, including periodic reviews and archiving.
  • Establish and uphold calendar systems for case deadlines and meetings, utilizing a master calendar where applicable.
  • Ensure timely recording of attorney time sheets and billing entries, completing and reviewing e-billing and proforma invoices.
  • Manage attorney calendars, including scheduling appointments and meetings.
  • Process incoming and outgoing mail, ensuring timely delivery and organization.
  • Maintain positive communication with clients, attorneys, and staff while upholding confidentiality.
  • Handle administrative phone and email inquiries, greeting visitors as necessary.
  • Collaborate with administrative support staff and perform additional duties as assigned.
  • This is a full-time position, typically requiring 35 hours per week, with occasional overtime as needed.


Qualifications:
  • A minimum of two years of experience in litigation administration or assistance, particularly in insurance defense.
  • Prior experience with e-billing; familiarity with LEDES billing and Aderant is preferred.
  • Strong organizational skills with the ability to prioritize tasks effectively under time constraints.
  • Excellent interpersonal skills for effective communication with a diverse range of clients and colleagues.
  • Willingness to accept additional responsibilities beyond the standard job description.
  • Proficient in reading, writing, and typing in English to fulfill essential job functions.
  • Ability to perform basic arithmetic calculations for document verification.


This job description serves as a general overview and may evolve over time, with management reserving the right to assign additional duties as necessary.