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Administrative Coordinator

1 week ago

Rancho Cordova, California, United States Nomadx, Inc Full time

About NomadX Holdings:

NomadX is revolutionizing biological detection and disinfection technologies in the food safety industry, aiming to transform global safety standards.

Job Overview:

We are seeking a highly organized and detail-oriented Executive Assistant to join our dynamic team in Rancho Cordova. The ideal candidate will provide critical support in a fast-paced start-up environment, handling various administrative tasks essential for smooth lab and office operations.

Key Responsibilities:

  • Travel Coordination: Book and manage travel arrangements for team members, including flights, accommodations, and ground transportation.
  • Meeting Scheduling: Coordinate and schedule meetings, ensuring all logistics are arranged, including room bookings, detailed itineraries, catering, and necessary materials.
  • Procurement Support: Assist in procuring materials and supplies for the lab, working closely with vendors and the internal team to ensure timely and accurate orders.
  • Expense Reporting: Prepare, review, and process expense reports, ensuring accuracy and adherence to company policies.
  • General Administrative Support: Provide day-to-day administrative support, including managing correspondence, maintaining office supplies, and handling various administrative tasks.
  • Special Projects: Support the team with special projects as they arise, bringing a high level of organization and attention to detail to each task.

Requirements:

  • Bachelor's degree preferred.
  • A minimum of 5 years of experience in an administrative support role.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.
  • Strong communication skills, both written and verbal, with a professional demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with travel booking, procurement processes, and expense reporting is a plus.
  • Ability to work proactively and independently and as part of a team in a fast-paced environment.

What We Offer:

  • Competitive salary range: $60,000 - $85,000 per year, based on experience.
  • Full medical benefits package.
  • Retirement savings plan.
  • Flexible PTO.

NomadX Holdings is an equal opportunity employer, committed to creating an inclusive environment for all employees.