Reception and Administrative Services Professional

5 days ago


Hampton Bays, New York, United States Russell Tobin Full time

We are seeking a skilled Reception and Administrative Services Professional to join our team. As the first point of contact for visitors, you will be responsible for creating a welcoming environment and managing office operations efficiently.

The ideal candidate will have strong proficiency in Google Suite, Microsoft Office, and Zoom, with excellent communication skills (phone, email, and in-person). You should be able to multitask, prioritize, and stay organized in a fast-paced environment, while maintaining a high level of discretion and professionalism.

Key Responsibilities:

  • Be the first point of contact and greet visitors warmly
  • Manage office operations, including mail, supplies, and common areas
  • Schedule and prepare conference rooms for meetings and presentations
  • Provide administrative and clerical support, including filing, record-keeping, and document preparation
  • Coordinate with building operations for IT, shipments, and office maintenance
  • Assist with office events, celebrations, and occasional off-site tasks
  • Support executives and team members with day-to-day office needs

Requirements:

  • 2+ years of experience in an administrative, office management, or front desk role
  • Strong proficiency in Google Suite, Microsoft Office, and Zoom
  • Professional and polished communication skills
  • Able to multitask, prioritize, and stay organized in a fast-paced environment
  • High level of discretion and professionalism


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