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Business Operations Coordinator

1 month ago

Oldsmar, Florida, United States JOHN R BEACH & ASSOCIATES INC Full time
Job Overview

Small Land Surveying firm JOHN R BEACH & ASSOCIATES INC located in FL seeks a Billing Coordinator/ Administrative Assistant. Key responsibilities include accurate customer billing, payment tracking and reconciliation, daily record maintenance and organized files.

Responsibilities:

  • Prepare invoices for completed work according to builders' accounts payable procedures.
  • Record and reconcile payments received accurately.
  • Follow up on past due invoices.
  • Enter drawings completed daily on spreadsheets.
  • Assist with bidding new builders and proposals for new projects.
  • Complete contracts and new vendor paperwork for new builders.
  • Participate in quarterly audits and insurance renewals.
  • Answer incoming phone calls and direct them to the appropriate person.
  • Collaborate with other office staff to ensure business needs are efficiently met.

Requirements:

  • High school diploma/GED required.
  • Previous experience as an Administrative Assistant or similar role.
  • Familiarity with standard office equipment.
  • Strong computer skills and knowledge of Microsoft Word, Outlook and basic Excel use.
  • Excellent time management skills and ability to prioritize projects.
  • Previous billing experience.
  • Construction knowledge preferred.

Benefits:

The ideal candidate will receive a competitive salary estimated at $45,000 annually.