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Administrative Executive

2 months ago

Chicago, Illinois, United States Mack & Associates, Ltd. Full time

A prominent investment firm is seeking a meticulous and organized professional to enhance its Finance team. This position offers the opportunity to collaborate closely with senior executives, including direct interaction with the Chief Administrative Officer and Group CFO. The role is tailored for individuals who excel in a team-oriented environment, working alongside various stakeholders, investors, and external service providers. This is an exceptional opportunity to contribute significantly to the firm's financial operations while receiving a competitive compensation package.

Key Responsibilities:

  • Oversee the scheduling, manage expense reporting, and coordinate travel logistics for the Chief Administrative Officer and Group CFO.
  • Serve as a primary contact for investor relations and efficiently address information inquiries.
  • Engage actively in the firm's budgeting activities and assist with the reconciliation of bank accounts.
  • Manage the Accounts Payable process, including invoice handling, deposits, and vendor communications.
  • Provide essential support for tax submissions and ensure prompt resolution of any tax-related notifications.
  • Handle all incoming communications pertaining to tax, banking, and financial issues.
  • Maintain and regularly update Excel tracking documents to assist the Finance and Accounting team.

Qualifications:

  • Exceptional attention to detail and outstanding organizational capabilities.
  • Dependable, punctual, and dedicated to maintaining the highest ethical standards.
  • Proficient in Microsoft Outlook, with demonstrated experience in managing calendars.
  • Comfortable utilizing Microsoft Excel.
  • Strong multitasking abilities, with a knack for prioritizing tasks and executing them effectively.
  • Excellent analytical and communication skills.
  • Previous experience in Finance, Accounting, Private Equity, or Legal sectors is preferred, with a solid grasp of bookkeeping and accounting principles.

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