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Trauma Registrar and Administrative Assistant

1 month ago


Dover, Delaware, United States Wentworth-Douglass Hospital(WDH) Full time
Job Summary

The Trauma Registrar and Administrative Assistant is a dual-role position responsible for maintaining accurate trauma patient records and providing administrative support to the Trauma Services department.

Key Responsibilities
  • Maintains Trauma Database: Proper case selection, monitors ED logs, reports, and other electronic and paper sources to identify potential trauma cases, extracts data for all current data fields, performs diagnostic/procedure/location/injury coding, and enters performance improvement and compilation data points.
  • Data Management: Assists with cleaning up data, reports discrepancies to the trauma program manager, performs inter-rater reliability, generates reports, and assists with data projects including calculations or data mining.
  • TQIP: Attends webinars on TQIP education, understands and stays current with TQIP concepts, definitions, and requirements, and performs TQIP data entry when needed.
  • Administrative Support: Provides administrative support to the Director and service line Managers, performs routine administrative/clerical functions, works to resolve any clerical and office workflow issues, prepares meeting agendas and minutes, and coordinates and assists in the preparation of all introductory and annual evaluations.
  • Timekeeping / Payroll Support: Acts as the primary resource for payroll and timekeeping, edits and submits payroll, reviews time records and exemption/exception sheets, and monitors/analyzes employee absenteeism and leaves of absence.
  • Project Management: Works independently and within a team on special non-recurring and ongoing projects, acts as project manager for special projects, and collaborates and integrates effectively with other departments and services.
  • Compliance: Tracks annual requirements and tracking/reporting activities associated with Joint Commission and/or other surveys, assists in tracking and trending of data from service line results, and maintains existing policies, standard operating procedures, and contracts.
Requirements
  • Medical terminology
  • 2-4 years healthcare experience
  • Microsoft Office skills (PowerPoint, Word, Excel)
  • ATSRCB certification - Trauma Society Registry Certification Board within 4 years of hire
  • ICD-10 Coding Certificate
  • AIS Coding Certificate
About Wentworth-Douglass Hospital

Wentworth-Douglass Hospital is an Equal Opportunity Employer. We choose to lead by embracing diverse skills, perspectives, and ideas. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.