Research Finance Coordinator

4 weeks ago


Allentown, Pennsylvania, United States St. Luke's University Health Network Full time

Job Summary:

The Research Finance Coordinator II is a key member of the St. Luke's University Health Network team, responsible for assisting with the overall day-to-day pre- and post-award financial operations of industry or grant-funded clinical trials. This role will assist St. Luke's and affiliated providers with billing coverage analysis template development, preparation of clinical trial cost analyses, and identification of research charges for budget development.

Key Responsibilities:

  • Set up new clinical trials accounts and work as a liaison to clinical trials management, Finance, and Accounting.
  • Administer pre- and post-award activities for approximately 150-200+ clinical trial contracts.
  • Assist in the pre-award process by preparing Billing Coverage Analyses for both industry and grant-funded studies.
  • Prepare invoices for all ongoing clinical trials and enter them into the invoice tracking database.
  • Update each study payment tracker and/or CTMS with items invoiced, amount invoiced, and payment information upon receipt of payment.
  • Manage and ensure the timely collection of outstanding payments from study sponsors related to clinical trial agreements.
  • Work cross-functionally with finance, research administration, and clinical teams to reconcile accounts, track payment milestones, and ensure compliance with contract terms.
  • Classify all checks received with the appropriate account information and submit them to Accounting for deposit.
  • Conduct financial audits of clinical study financial records to ensure billing compliance throughout the lifecycle of each study.
  • Enter department/study revenue and expense data into the department's financial electronic database.
  • Maintain pending expense electronic database.
  • Prepare check requisitions for departmental expenses and submit them to management for approval and forwarding to Accounts Payable.

Requirements:

A Bachelor's degree is required, with an Associate's degree and research-related certification (e.g. SoCRA, ACRP, CHRC, etc.) and 3 or more years of directly related experience also acceptable. Directly related experience must include experience in coverage analysis and invoicing.

Preferred Qualifications:

Experience with NIH policies and sponsored research regulations, including The Centers for Medicare & Medicaid Services national coverage determination (NCD), and A-133, A-21, and A-110 preferred. In-depth knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, Outlook; Internet Functions) required. Organized and detail-oriented required.

Equal Opportunity Employer:

St. Luke's University Health Network is an Equal Opportunity Employer.



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