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Real Estate Management Associate

2 months ago

Madison, Wisconsin, United States Beacon Hill Full time

Job Overview

Beacon Hill's client is seeking a dedicated Assistant Property Manager to join their dynamic team. This versatile position encompasses a variety of tasks within property oversight, financial management, construction project facilitation, and administrative support. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to juggle multiple responsibilities efficiently.

This role is a full-time opportunity based in the St. Paul, MN office, structured as a contract-to-hire position.

Core Responsibilities

Property Oversight

  • Manage daily operations of designated properties, including office environments and associated facilities.
  • Address tenant concerns, maintenance issues, and lease renewals.
  • Ensure properties are maintained to high standards and adhere to local regulations.
  • Collaborate with service providers for repair and maintenance tasks.

Financial Management

  • Keep precise financial records for the organization.
  • Handle accounts payable and receivable processes.
  • Generate monthly financial statements and assist in budget development.
  • Conduct routine audits to verify financial integrity and compliance (with assistance from an in-house CPA).

Construction Project Facilitation

  • Support the planning and coordination of construction initiatives.
  • Communicate with contractors, architects, and engineers to ensure project timelines are achieved.
  • Monitor project schedules and budgets, ensuring compliance with established constraints.
  • Prepare and share project updates and reports with stakeholders.

Closing Support

  • Assist in the preparation of closing documentation and related materials.
  • Ideal candidates should possess experience with title companies and closing procedures.

Specialized Projects

  • Engage in various special projects as directed by management.
  • Conduct research and analysis to support project objectives.
  • Work collaboratively with team members to create and execute project plans.
  • Track progress and provide consistent updates to management.

Administrative Support

  • Oversee daily office functions, including inventory and equipment management.
  • Handle administrative duties such as scheduling, filing, and correspondence.
  • Coordinate meetings and events, including logistics and material preparation.
  • Assist senior management with travel arrangements, presentations, and other administrative tasks.

Qualifications

  • Bachelor's degree in business administration, real estate, or a related discipline is preferred.
  • Demonstrated experience in property management, financial oversight, or a comparable role.
  • Strong organizational and multitasking capabilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and property management software.
  • Familiarity with real estate development and construction processes is advantageous.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)