Current jobs related to Administrative Coordinator - Tullahoma, Tennessee - Canvas Inc.

  • Administrative Associate 2

    1 week ago

    Tullahoma, Tennessee, United States University of Tennessee Full time

    Job Summary: The University of Tennessee Space Institute Office of Grants and Contracts seeks a full-time Administrative Associate 2 to provide critical support for sponsored programs administration. This role will assist the department, faculty, and staff with pre-award and post-award functions, ensuring seamless execution of research and development...

  • Budget Coordinator

    1 month ago

    Tullahoma, Tennessee, United States Apex Restoration DKI Full time

    Job OverviewApex Restoration DKI is seeking a detail-oriented and organized Budget Coordinator to join our team. As a key member of our operations team, you will be responsible for managing project budgets, coordinating material purchases, and ensuring timely completion of construction projects.Key ResponsibilitiesWork closely with project managers and...

  • Dental Office Coordinator

    3 weeks ago

    Tullahoma, Tennessee, United States Glick & Woods Dentistry Full time

    Overview: Glick & Woods Dentistry is seeking a highly organized and detail-oriented individual to join our team as a Scheduler Coordinator/Administrative Assistant. In this role, you will be responsible for managing our multi-line phones, checking patients in and out, setting up accounts, verifying insurance, scheduling appointments, and performing other...

  • Education Coordinator Teacher Behavioral Model and Alternative School Specialist

    2 weeks ago

    Tullahoma, Tennessee, United States Tullahoma City Schools Full time

    Position Information Listing ID: Position: Education Coordinator Teacher Behavioral Model and Alternative School Specialist Assignment: Tullahoma City Schools seeks a dedicated and experienced Education Coordinator Teacher Behavioral Model and Alternative School Specialist to join our team. Location: Job Type: Full-time Salary Matrix: Competitive...

  • Project Management Support Specialist

    1 month ago

    Tullahoma, Tennessee, United States Canvas Inc Full time

    Job Title: Project Management Support SpecialistCanvas is seeking a highly skilled Project Management Support Specialist to provide advisory and assistance services to the Air Force in support of program management efforts associated with specific test needs at the Arnold Engineering Development Center (AEDC) at Arnold AFB, TN.Key Responsibilities:Provide...

  • Project Management Support Specialist

    2 weeks ago

    Tullahoma, Tennessee, United States Canvas Inc. Full time

    Job SummaryWe are seeking a highly skilled Project Management Support Specialist to join our team at Canvas Inc. This role will provide advisory and assistance services to the Air Force in support of program management efforts associated with specific test needs at the Arnold Engineering Development Center (AEDC) at Arnold AFB, TN.Key ResponsibilitiesProvide...

  • Adjunct EMT-Paramedic Instructor Assistant

    2 weeks ago

    Tullahoma, Tennessee, United States The Tennessee Board of Regents Full time

    Job Title: Adjunct EMT-Paramedic Instructor AssistantJob Summary:Motlow State Community College is seeking a highly qualified Adjunct EMT-Paramedic Instructor Assistant to join our team. This is a pool position, and the successful candidate will be responsible for assisting the faculty in the delivery of instruction, evaluating student performance of skills,...

  • Adjunct EMT-Paramedic Instructor Assistant

    4 weeks ago

    Tullahoma, Tennessee, United States The Tennessee Board of Regents Full time

    Job SummaryMotlow State Community College is seeking a highly qualified Adjunct EMT-Paramedic Instructor Assistant to join our team. As a key member of our faculty, you will play a vital role in delivering high-quality education to our students.Key ResponsibilitiesAssist in the delivery of instruction and evaluation of student performance in EMT-Paramedic...

  • Project Management Support Specialist

    1 month ago

    Tullahoma, Tennessee, United States Canvas Inc Full time

    Job Title: Junior Project Management Support SpecialistLocation: Arnold AFB, TN (On-Site)Canvas is seeking a qualified individual to provide advisory and assistance services to the Air Force in support of program management efforts associated with specific test needs at the Arnold Engineering Development Center (AEDC) at Arnold AFB, TN. This announcement may...

  • Technical Project Management Support Specialist

    1 week ago

    Tullahoma, Tennessee, United States Canvas Inc Full time

    Job Title: Technical Project Management Support SpecialistCanvas Inc is seeking a qualified individual to provide advisory and assistance services to the Air Force in support of program management efforts associated with specific test needs at the Arnold Engineering Development Center (AEDC).The candidate will provide a wide range of services including...

  • Project Management Support Specialist

    2 months ago

    Tullahoma, Tennessee, United States Canvas Inc Full time

    Job Title: Project Management Support SpecialistCanvas is seeking a highly skilled Project Management Support Specialist to provide advisory and assistance services to the Air Force in support of program management efforts associated with specific test needs at the Arnold Engineering Development Center (AEDC) at Arnold AFB, TN.Key Responsibilities:Provide...

  • Project Management Support Specialist

    1 week ago

    Tullahoma, Tennessee, United States Canvas Inc. Full time

    Job Title: Project Management Support SpecialistAbout the Role:We are seeking a highly skilled Project Management Support Specialist to join our team at Canvas Inc. The successful candidate will provide advisory and assistance services to the Air Force in support of program management efforts associated with specific test needs at the Arnold Engineering...

  • Technical Project Management Support Specialist

    1 week ago

    Tullahoma, Tennessee, United States Canvas Inc Full time

    Job Title: Technical Project Management Support SpecialistCanvas is seeking a qualified individual to provide advisory and assistance services to the Air Force in support of program management efforts associated with specific test needs at the Arnold Engineering Development Center (AEDC).The candidate will provide a wide range of services including...

  • Project Management Support Specialist

    1 week ago

    Tullahoma, Tennessee, United States Canvas Inc Full time

    Job Title: Project Management Support SpecialistCanvas is seeking a qualified individual to provide advisory and assistance services to the Air Force in support of program management efforts associated with specific test needs at the Arnold Engineering Development Center (AEDC).This announcement may be used to fill multiple positions.The candidate will...

  • Volunteer Coordinator

    3 months ago

    Tullahoma, United States Gentiva Hospice Full time

    Our Company Gentiva Hospice is a member of the Gentiva family – an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for...

Administrative Coordinator

2 months ago

Tullahoma, Tennessee, United States Canvas Inc. Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Canvas Inc. as an Administrative Coordinator. This role will provide administrative support to our TMAS AEDC contract team.

Key Responsibilities
  • Administrative Support: Provide direct administrative support to the TMAS AEDC Program Manager (PM) and Deputy PM, as well as to Branch Leads, Group Leads, and technical staff as directed.
  • Office Management: Maintain a positive and welcoming presence in the office, providing assistance in a professional manner at all times.
  • Scheduling: Schedule meetings and appointments, including interviews, new hire breakfasts, performance assessments, staff meetings, etc. (attend as requested).
  • Inventory Management: Maintain adequate inventory of office supplies, drinks, snacks, etc.
  • Meeting Coordination: Maintain meeting calendar(s).
  • Documentation: Prepare meeting minutes and other related/similar correspondence.
  • Email Management: Maintain email distribution lists, adding and deleting members as needed to maintain currency.
  • Record Keeping: Maintain local employee records in a secure manner.
  • Logistics: Coordinate lunches, including catering arrangements and/or personal pick-up and delivery of food/drinks.
  • Team Building: Assist in planning and conducting group outings of the TMAS Team, including researching potential venues and activities, selecting optimum schedule dates, and communicating such events to the workforce in a manner that maximizes participation.
  • Reporting: Compile and address initial editing of monthly report inputs in preparation for PM review.
  • Visitor Management: Process visitor requests via AEDC procedures.
  • Equipment Management: Assist in acquiring computer hardware and software via AEDC processes.
  • Tuition Reimbursement: Address tuition reimbursement forms, including conversion to PDF and routing for PM approval.
  • Training Tracking: Track workforce completion of training assignments.
  • Telework Management: Compile and manage telework agreements and work logs.
  • Document Scanning: Scan/print documents and/or make copies as requested.
  • Quality Control: Conduct quality reviews of various documents prior to submittal to customer.
  • Backup Support: Serve as backup for the following:
    • Complete Labor Category Verification (LCV) forms for candidate new employees.
    • Complete and submit Form 860 badge requests to Visitor Center.
    • Complete DD2875 forms for new employees.
    • Prepare the monthly A008 'TMAS roster' deliverable.
    • Address travel needs of the workforce, both CONUS and OCONUS, following established approval process.
    • Address expense report processing for the workforce, primarily relating to routing of documentation for PM approval.
    • Address requests for Personal Protective Equipment (PPE) as well as employee reimbursements.
    • Address Common Access Card (CAC) needs of the workforce, including routing of TASS forms and completion of monthly CAC renewals/reverifications.
    • Process employee terminations via Enovia.
Requirements
  • Education and Experience: Various levels of education and years of relevant work experience will be considered for this position:
    • Bachelor's degree in relevant discipline; Master's degree desired.
    • 3+ years in an office setting, preferably with experience at a DoD installation desired. *Years of experience may be substituted for education requirement, per customer approval.
  • Interpersonal Skills: Strong interpersonal skills with ability to interface effectively with a wide range of personality types.
  • Communication Skills: Exceptional communication skills, both verbal and written.
  • Technical Skills: Proficiency with Microsoft Office products, in particular, Outlook, Word, Excel, and Power Point.
  • PDF Management: Proficiency with PDF files, including creation, revision, and processing of all types of documentation using available features of the software, in particular, digital signature incorporation.
  • Teams Management: Familiarity with Teams, including setting up calls and meetings, establishing channels, and adding/deleting members.
  • Editing Skills: Strong technical editing skills to facilitate detailed document reviews and incorporations of revisions to enhance quality, consistency, and readability.
  • Learning Ability: Ability to learn AEDC systems and processes and become proficient in their use.
  • Multitasking: Ability to multitask, handling a diverse set of assignments and completing them based on assigned priorities and established deadlines.
  • Desired Experience and Skills: Desired experience and skills:
    • Graphic design capabilities.
    • Financial management/cost accounting.
    • Records/file management.
    • Knowledge of project management basics.
Security Clearance

Must be able to obtain and maintain a Secret security clearance; active Secret clearance desired.

Other Essential Job Functions

Candidate may be required to work other than normal duty hours, especially to respond to time-critical needs as they arise (e.g., after-hours workforce notifications).