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Libraries Operations Coordinator

2 months ago

Cheyenne, Wyoming, United States University of Wyoming Full time

Job Summary:

The University of Wyoming is seeking a highly skilled and detail-oriented individual to join our team as an Office Associate, Senior in the Libraries Dean's Office. This is a unique opportunity to provide vital support to campus customers and contribute to the success of our institution.

Key Responsibilities:

  • Provide exceptional customer service and reception duties at the front desk, including hospitality for guests and candidates for library positions.
  • Perform administrative support tasks for the Dean of Libraries, including calendar management, meeting coordination, and report preparation.
  • Reserve and schedule meetings and events in Libraries conference room spaces, ensuring seamless execution and excellent customer experience.
  • Assist with event planning and coordination, including UW Giving Day and the Libraries' award ceremony.
  • Participate in fiscal planning activities, working closely with the Libraries leadership team to manage Foundation accounts.
  • Serve as the Libraries Dean's Office liaison on various committees, teams, and working groups, fostering collaboration and effective communication.

Requirements:

  • Associate's degree
  • 1 year progressively responsible experience in an office setting
  • Excellent communication and interpersonal skills
  • Ability to work in a fast-paced environment and prioritize tasks effectively
  • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel

Preferred Qualifications:

  • Bachelor's degree
  • 3 years professional experience in an office setting
  • Experience planning and managing calendars and schedules
  • Event planning experience
  • Collaboration and teamwork abilities

What We Offer:

The University of Wyoming is committed to providing a comprehensive benefits package, including competitive salary, excellent health insurance, and retirement plans. We also offer opportunities for professional growth and development, as well as a dynamic and inclusive work environment.

How to Apply:

To be considered for this exciting opportunity, please submit your application, including a cover letter, resume, and contact information for four work-related references. We look forward to reviewing your application and learning more about your qualifications.