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Inbound Logistics Coordinator

2 months ago

New York, New York, United States Kloeckner Metals Full time

Job Overview

The Inbound Logistics Coordinator plays a crucial role in ensuring the efficient and precise receipt of inventory while aligning vendor invoices with purchase orders. This position is essential for verifying incoming inventory, processing invoices, and maintaining compliance with company documentation standards.

Key Responsibilities

  • Inventory Reception: Manage the reception of incoming inventory and ensure that receiving documents correspond accurately with purchase orders, confirming that quantities and pricing are correct. Obtain necessary approvals for any discrepancies from authorized personnel.
  • Document Validation: Confirm the authenticity of receiving documents by checking for the required signatures from authorized warehouse staff.
  • Inventory Labeling: Generate inventory labels for each receipt to facilitate accurate tracking and management of stock.
  • Invoice Management: Process and reconcile vendor invoices with the corresponding purchase orders and receiving documents to guarantee accuracy in quantities and pricing.
  • Off-Site Inventory Processing: Handle receipts for off-site inventory using documentation received from external sources.
  • Weight Distribution: Allocate weight on processing receipts and create new inventory labels as necessary.
  • Reconciliation Tasks: Reconcile individual receiver printouts with receipts to ensure precision and completeness.
  • Additional Responsibilities: Undertake other related tasks as assigned to enhance inventory management and administrative operations.

Required Qualifications

  • Computer Proficiency: Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Experience: Minimum of 1 year in an administrative support capacity within a professional environment, ideally in a dynamic setting.
  • Education: High School diploma or GED.
  • Communication Abilities: Strong verbal and written communication skills.
  • Administrative Acumen: Knowledge of administrative and clerical procedures, including file management, form design, and office protocols.
  • Organizational Competence: Exceptional organizational and time management skills, capable of handling multiple tasks efficiently.
  • Physical Capability: Must be able to pass a physical examination assessing vision, hearing, and mobility.
  • Dependability: Proven reliable work history.
  • Detail Orientation: Strong attention to detail for accurate documentation and reconciliation.