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Human Resources Specialist

2 months ago

Sacramento, California, United States WEAVE Inc Full time
Job Overview

WEAVE Inc. is dedicated to fostering safe and healthy relationships while providing support to survivors of sexual assault, domestic violence, and sex trafficking. Our vision is a community devoid of violence and abuse.

Position Summary: The Human Resources Specialist executes professional responsibilities across various functional domains, including talent acquisition, compliance with regulations, employee benefits, and fostering employee relations. This role plays a vital part in achieving human resources objectives that cultivate a collaborative culture emphasizing empowerment and diversity.

Talent Acquisition

Oversee all phases of the recruitment process, which includes:

  • Collaborating with hiring managers to identify necessary skills and competencies for open positions.
  • Managing the complete recruitment cycle, ensuring job descriptions are current, visibility is appropriate, and supporting managers in selecting candidates.
  • Conducting initial screening interviews via phone.
  • Handling all communications with applicants and those not selected.
  • Coordinating interviews between candidates and hiring managers.
  • Performing reference checks.
  • Updating hiring status in the HR information system.

Onboarding Process

Manage all administrative aspects of onboarding new hires, including:

  • Issuing offer letters and managing pre-hire requirements.
  • Ensuring completion of background checks, references, and other necessary documentation.
  • Meeting with new employees on their first day to finalize paperwork.
  • Preparing and distributing orientation materials for new hires.
  • Entering new hire data into the HR information system and auditing for accuracy.
  • Coordinating with IT and management to ensure a smooth first-day experience.

Employee Records Management

Responsible for maintaining employee files, which includes:

  • Creating and managing personnel files in compliance with state and federal regulations.
  • Adhering to records retention guidelines.
  • Updating HRIS with status changes, new hire forms, and payroll modifications.
  • Monitoring compliance with training requirements.
  • Responding to employment verification and related inquiries.
  • Assisting employees and volunteers with routine inquiries.
  • Participating in meetings, training sessions, and workshops as necessary.

Additional Responsibilities

Required Skills and Competencies:

  • Outstanding verbal and written communication abilities, with a capacity to manage confidential information with discretion.
  • Proficient in MS Office and Adobe Acrobat.
  • Detail-oriented, organized, and proactive in problem-solving.
  • Adept at identifying issues, gathering data, establishing facts, and proposing solutions.
  • Ability to collaborate effectively with all levels of staff and external partners.
  • Experience with ADP is preferred.
  • Successful completion of a DOJ background check is required post-offer.

Education and Experience Requirements:

  • A minimum of 2 years of comprehensive recruiting experience.
  • A bachelor’s degree in a relevant field is preferred, or a combination of education and experience that meets job qualifications.
  • (S)PHR or SHRM – (S) CP certification is preferred.

Physical and Emotional Requirements: The physical demands outlined here represent those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities to perform essential functions. The inability to manage a stressful work environment does not qualify as a protected disability.

The typical noise level in the workplace is moderate.

While executing the responsibilities of this position, the employee is frequently required to sit and communicate verbally or audibly. Occasionally, the employee may need to walk and use hands for various tasks. The employee may also need to stand, reach, and perform other physical activities. Regularly, the employee must navigate stairs or use an elevator and may occasionally lift or move items weighing up to 15 pounds. Specific vision abilities required for this role include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

ADA Job Characteristics: WEAVE Inc. is committed to providing inclusive and respectful workplaces for all employees, including those with visual impairments or functional needs. We strive to equip all staff with reasonable accommodations to perform their job functions effectively. This may include adaptive equipment, materials in alternative formats, and flexible work schedules. Our priority is to provide ongoing, individualized accommodations to ensure all staff have access to the resources best suited to their needs.