Document Preparation Specialist

19 hours ago


Martinsburg, West Virginia, United States Eagle Harbor Inc Full time
Job Title: Document Preparation Clerk

Eagle Harbor, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a skilled Document Preparation Clerk to join our team in Martinsburg, WV.

Job Summary:

We are looking for a detail-oriented and organized individual to assist in the preparation of documents for our clients. The successful candidate will be responsible for identifying and resolving potential issues within the document preparation process, reviewing records to determine best preparation practices, and ensuring that each box is properly labeled.

Key Responsibilities:
  • Identify and resolve potential issues within the document preparation process
  • Review records to determine best preparation practices
  • Ensure that each box is properly labeled
  • Verify that all boxes in multiple-box sets are present prior to processing
  • Verify Federal Firearms License information to the appropriate batch cover sheet and internal documentation
  • Remove all non-essential material from required records
  • Ensure the removal of staples and paper clips and the repair of torn pages
  • Maintain numeric file with a high degree of accuracy
  • Order the contents of each box according to the document preparation procedures
  • Maintain statistics on total boxes processed on a daily, weekly, monthly, and quarterly basis
  • Secure, organize, and sort all boxes of individual dealer records
  • Ensure all electronic media received in the OBRR is requested, tracked, and updated with the dealer record set during the document preparation process
  • Update the Warehouse Tracking System with necessary FFL and disposition information, which may include creating box labels
  • Perform quality assurance checks of team workloads
  • Accurately document communication details in a logical, organized manner
  • Perform record management duties as indicated in the document preparation procedures
Requirements:
  • US Citizenship
  • Ability to pass pre-employment background check
  • Ability to pass agency clearance
  • Ability to work with minimal supervision and follow policies and procedures
  • Experience in performing work requiring attention to detail and accuracy
  • Good sense of time management and the ability to work under time constraints
  • Willingness to work as a team player
  • Strong sense of customer service
  • Understanding of the importance of consistently delivering high-quality work
  • Computer skills, including accurate use of keyboard, familiarity with web browsers, and basic Microsoft Office applications
  • Experience in identifying and submitting potential problems to appropriate levels of management
  • Ability to frequently lift up to 40 pounds
  • Ability to perform frequent repetitive motions using fingers, hands, wrists, and arms

Position located in Martinsburg, WV



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