Property Care Specialist

1 week ago


Destin, Florida, United States Southern Vacation Rentals Full time
Job Summary

We are seeking a highly organized and detail-oriented Property Care Manager to oversee the care and condition of a portfolio of assigned vacation rental properties. The successful candidate will be responsible for ensuring that quality assurance inspections, inventory management, billing, and vendor management are carried out efficiently and effectively.

Key Responsibilities
  • Collaborate with the Client Success Manager to determine the preferred method of communication for owners in assigned portfolios.
  • Conduct monthly quality control inspections of assigned portfolios and document findings in the system.
  • Review and confirm completion of all new property paperwork with the Client Success Manager and ensure timely entry into the system.
  • Foster and maintain relationships with HOAs and community service staff to enhance relationships between operations and owners.
  • Manage property onboarding and offboarding processes.
  • Review owner statements monthly in conjunction with the Client Success Manager and accounting department to ensure accuracy.
  • Operate with the owner's interests in mind and understand the financial goals of the assigned portfolio.
  • Maintain professional communication with vendors/contractors regarding scheduling, billing, certificates of insurance, and other needs.
  • Submit invoices for payment and maintain detailed records associated with work orders, inspections, and inventory.
  • Coordinate with the Supervisor regarding units coming on/off the program and execute the standard protocol.
  • Ensure the availability of updated pictures and continually monitor the need for updates (Inside Maps).
  • Establish and maintain a continuous maintenance schedule and assignments for the property portfolio, providing assistance to other Property Managers as needed.
  • Promptly report guest damages and missing items, providing photos and documentation.
  • Administer the 'go-back' protocol with Housekeepers for any guest satisfaction issues related to property conditions.
  • Take responsibility for the installation and maintenance of WIFI in units.
  • Attend meetings with supervisors and/or upper management as requested.
  • Learn and comply with all company, local, state, and federal safety rules.
  • Familiarize yourself with the company's emergency preparedness plan and be available for implementation and assistance if necessary.
  • Fulfill after-hours on-call responsibilities on a rotational and as-needed basis.
Requirements
  • Proficiency with document management, databases, and spreadsheets.
  • Working knowledge of Microsoft applications.
  • Strong organizational skills with the ability to multitask and problem-solve.
  • Excellent communication skills.
  • Valid driver's license, auto insurance, and reliable transportation for travel between locations while working.
  • Must be eligible to work in the United States and pass a background screening.
  • Ability to work a variable schedule, including weekends, holidays, and on-call shifts as assigned.
Physical/Mental/Environmental Demands
  • Sitting – 30%, Walking/Standing – 70%. Required to stoop, bend, stretch, twist, and reach. Regularly lift up to 25 lbs. Must be able to talk or hear. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Organize, multitask, and problem-solve.
  • Combination of indoor and outdoor workspaces.


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