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Receptionist Coordinator

2 months ago

Rockville, Maryland, United States Sparks Group Full time
Job Summary

Sparks Group is seeking a highly skilled Receptionist to join their team. The ideal candidate will have 1-2 years of experience and a passion for providing exceptional customer service.

Key Responsibilities
  • Provide a warm and professional welcome to visitors, ensuring a positive first impression of the company.
  • Direct visitors to the appropriate personnel or departments, utilizing knowledge of the office layout and staff locations.
  • Answer and screen incoming phone calls, transferring them to the correct staff members in a timely and efficient manner.
  • Schedule appointments for designated staff, utilizing calendar management software to ensure seamless coordination.
  • Manage visitor logs and issue visitor badges, maintaining a secure and organized reception area.
  • Process and distribute mail and deliveries, ensuring timely and accurate delivery to the relevant staff members.
  • Prepare meeting rooms with necessary materials and refreshments, ensuring a professional and welcoming environment.
  • Perform other administrative duties as assigned, including photocopying, faxing, and data entry.
  • Maintain a professional and organized reception area, ensuring it is clean, presentable, and well-stocked with office supplies.
Requirements
  • High school diploma or equivalent required; associate's degree a plus.
  • Minimum one year of receptionist experience preferred.
  • Excellent communication, interpersonal, and organizational skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently, prioritize tasks, and meet deadlines.
  • Positive and professional demeanor with a focus on customer service.
  • Strong attention to detail and accuracy.
What We Offer

Sparks Group offers a comprehensive benefits package, including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

We are an equal opportunity employer and welcome applications from qualified candidates.