Administrative Supervisor

7 days ago


Fort Lauderdale, Florida, United States Freeman Mathis & Gary, LLP Full time
Administrative Manager Job Description

Freeman Mathis & Gary, LLP is seeking an experienced Administrative Manager to oversee the day-to-day operations of our Ft. Lauderdale office. The successful candidate will provide leadership to a team of legal support staff, ensuring the smooth functioning of office operations and providing support to attorneys.

Key Responsibilities:
  • Supervise and coordinate the work of legal assistants, receptionists, and office coordinators.
  • Monitor and manage timekeeping, PTO requests, and employee relations.
  • Assess staff performance, provide coaching and guidance, and conduct annual performance reviews.
  • Recruit, interview, and hire legal assistants, and ensure a smooth onboarding process.
  • Partner with business leaders to implement and improve firm policies and procedures.
  • Collaborate with the development and implementation of training for assigned staff.
  • Ensure the office is functional, safe, and adequately stocked with necessary supplies.
  • Interact with property managers and manage vendors in support of office operations.
  • Plan and promote office events, and monitor costs and expenses to assist in budget preparation.
Requirements:
  • High School Diploma required; Bachelor's degree in business administration or related field preferred.
  • Minimum 3-5 years' experience in a management/supervisory role in a professional service setting.
  • Ability to work independently with little to no supervision and perform in a fast-paced, dynamic work environment.
  • Determination and desire to drive continuous improvement of operations.
  • Ability to communicate effectively with all levels of management.
  • Ability to work with sensitive information while maintaining confidentiality.
  • Proficiency with MS Office, with strong Excel skills and DocuSign skills preferred.
  • Ability to multi-task, prioritize, and work under tight deadlines.
  • Excellent organizational, time management, interpersonal, and communication skills.
  • Adaptable to changing priorities and work demands.
  • Pro-active, follows through with minimum direction, and displays initiative.
  • Exhibits a positive attitude and has confidence.

Freeman Mathis & Gary, LLP is an equal opportunity employer and complies with all applicable federal, state, and local laws.



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