Administrative Support Specialist

4 weeks ago


Belle Glade, Florida, United States Palm Beach State College Full time
About this role

We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Palm Beach State College. This role will provide administrative support to our department, performing a variety of tasks that require a broad knowledge of department operations.

Key Responsibilities
  • Provide administrative support to the department, including preparing payroll, processing electronic purchase orders, and assisting with department budget activities.
  • Utilize computer skills to develop complex reports and spreadsheets.
  • Respond to and provide accurate information to students, faculty, staff, and the public.
  • Perform highly administrative and secretarial duties that require broad and comprehensive knowledge of the organization's policies and operations.
  • Process forms, reports, memos, and correspondences.
  • Take minutes at meetings, when requested.
  • Set up, organize, maintain, and distribute files and manuals as needed.
  • Monitor and ensure proper handling of incoming correspondence and deliveries.
  • Manage outgoing mail, in-house memos, and supplies distributions.
  • Make business travel arrangements for faculty, staff, or supervisor.
  • Research and compile data for special projects.
  • Provide support with spreadsheets to include developing complex tables, charts, and macros.
  • Assist with the creation and review of documents, presentations, and manuals.
  • Perform administrative support functions such as scheduling use of conference room, appointments, meetings, making photocopies, scanning documents, and screening phone calls.
  • Provide assistance with purchasing of office supplies, equipment, and materials.
  • Assist with maintaining departmental time entries and requesting payroll adjustments.
  • Verify time clock information accuracy and submit to supervisor for approval.
Requirements
  • High school diploma or GED with additional training related to the position.
  • One year of full-time related experience.
  • Knowledge of Microsoft Office Professional or similar applications.
  • Skilled in delivering a high level of customer service, attention to detail, and effective time and task management.
  • Ability to maintain strict confidentiality and discretion, effectively communicate verbally and in writing, and interact in a positive manner with diverse populations.
What We Offer

Palm Beach State College offers a competitive salary, a comprehensive benefits package, and opportunities for professional development. We are an equal opportunity employer and welcome applications from diverse candidates.

This is a great opportunity to join a dynamic team and contribute to the success of our college. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this role.


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