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Administrative Coordinator

2 months ago

Naples, Florida, United States Hyatt Vacation Ownership Full time

Hourly Rate: $22.90

Shift: 1st; must be available to work weekends and holidays.

Requirement: Valid Driver's License with a good driving record

JOB SUMMARY

Welcome individuals entering the office, ascertain the purpose of their visit, and guide them to their destination. Read and respond to routine correspondence, ensuring appropriate files are attached to incoming letters requiring replies. Document and distribute meeting minutes to relevant parties. Manage incoming and outgoing mail efficiently. Establish and uphold both digital and physical filing systems for records, reports, and documents. Transmit information or documents via computer, mail, or facsimile. Prepare letters, memos, and various documents utilizing word processing, spreadsheet, database, or presentation software. Access and update information in computer databases to maintain records, files, and respond to inquiries from guests. Operate standard office equipment, including telephones, typewriters, fax machines, photocopiers, calculators, and electronic peripherals. Record and relay all guest requests or complaints to the appropriate personnel.

CORE WORK ACTIVITIES

  • Adhere to all company policies and procedures, ensuring a clean and professional appearance, maintaining confidentiality of proprietary information, and safeguarding company assets.
  • Foster and maintain positive working relationships with colleagues, supporting the team to achieve common objectives, and addressing the concerns of fellow employees appropriately.
  • Communicate clearly and professionally, answering telephones with proper etiquette.
  • Greet and acknowledge all guests in accordance with company standards, proactively addressing their service needs, assisting individuals with disabilities, and expressing genuine appreciation to guests.
  • Handle objects weighing up to 10 pounds without assistance.
  • Perform additional reasonable job duties as requested by Supervisors.
  • Exhibit a strong focus on customer service with a professional and friendly demeanor.
  • Be available to work a flexible schedule, including evenings, weekends, and holidays.

Hyatt Vacation Ownership is an equal opportunity employer dedicated to hiring a diverse workforce and fostering an inclusive culture.