Billing Specialist
8 hours ago
We are seeking a highly organized and detail-oriented Billing Specialist to join our team at Smith Seckman Reid. As a key member of our financial operations team, you will be responsible for preparing project billings and assisting in the proactive collection of accounts receivable.
Key Responsibilities- Work with Project Managers and Clients to prepare and deliver timely, accurate, and complete invoices to clients in accordance with contract terms on a project-by-project basis.
- Coordinate with Operations Accountants, Project Managers, and Clients regarding special protocol and procedures for billing and collections.
- Monitor sub-consultant contracts/invoices and work closely with Project Managers to achieve timely billing and payment.
- Code sub-consultant invoices for input into the accounting system.
- Support Business Units with the collection of accounts receivables in coordination with Operations Accountants and Project Managers using the internally developed accounts receivable collection tool for documentation.
- Partner with Operations Accountants regarding project setup and project analysis.
- Assist with requesting Certificates of Insurance from insurance brokers.
- Assume additional duties as directed by Operations Accountants.
- Proficient in Microsoft Office (i.e., Excel and Outlook) software.
- Organizational Skills - can orchestrate multiple activities at once to accomplish goals; uses resources effectively and efficiently; arranges information and files in a useful manner.
- Detail-Oriented - ability to achieve accuracy and thoroughness when accomplishing a task; pays attention to details and is able to understand what caused a certain outcome.
- Customer Focus - dedicated to meeting expectations and requirements of internal and external customers; acts with customers in mind and establishes relationships gaining their trust and respect.
- Time Management Skills - ability to organize and plan how to divide time between different activities to meet deadlines.
- Written Communication Skills - ability to clearly deliver a message through written words using correct grammar, spelling, and punctuation.
- Speech Clarity - ability to speak clearly and in a common language so that others can understand you.
- Judgment and Decision-Making Skills - ability to make reasoned judgments that are logical and well thought out; constructively questioning and analyzing information in order to make the best conclusion.
- Interpersonal Skills - ability to interact positively and work effectively with others.
- 3 years of billing experience.
The work environment is indoors with some exposure to excessive noise, darkness/poor lighting, fumes, or dust.
Smith Seckman Reid is an Equal Opportunity / Affirmative Action Employer. EOE Disability/Veteran. Our mission is to make a positive difference for our clients, colleagues, and communities.
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