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Maintenance Coordinator

2 months ago

West Palm Beach, Florida, United States Penske Full time
Job Summary

The Maintenance Coordinator will play a crucial role in ensuring the efficient operation of our branch(es) by providing exceptional customer service, managing inventory, and supporting maintenance activities. This position requires strong communication skills, attention to detail, and the ability to work collaboratively with the branch team.

Key Responsibilities
  • Manage Service Net Planner with PMs campaigns, repairs from drive-ins, call-ins, and 24/7 calls, and off lease/on lease. Start R/O's, schedule pick-ups and vendor outside work.
  • Partner with Centralized PM Scheduling Operations and Outside RO Management teams to foster collaboration in support of the customer.
  • Provide quality phone service, respond to customer inquiries regarding billing and scheduling, and greet customers at the location.
  • Oversee inventory productivity at the branch(es) for timely service support while mitigating the risk of inventory loss.
  • Maintain optimal inventory levels by ordering parts according to sourcing procedure, ensuring suppliers deliver defects-free and timely purchases through partnering with Centralized Parts Ordering daily.
  • Receive and store parts in an organized and easily accessible manner, ensure updates to PartsNet occur timely, complete frequent inventory cycle counts, and ensure parts are available when needed.
  • Manage the new & used battery inventory and ensure that tires are on hand in the right quantity and specifications in an organized manner.
  • Ensure warranty items are shipped and are received on time, as well as follow up on returns and warranty grams in partnership with the warranty department.
  • Perform process analyses and reviews in areas such as Inventory, maintenance profitability, warranty campaigns, cycle counts, RO reviews, and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
  • Use systems such as ServiceNet or AS400 to understand the operational dynamics for problem-solving and process improvement.
Qualifications
  • High school diploma or equivalent required, degree preferred.
  • Interpersonal and relationship building skills with an ability to collaborate with branch team members.
  • Competent written and verbal communication skills.
  • 2 years+ experience in customer service and operations experience required.
  • 2 years working in service and parts department preferred.
  • Agile and quick learner, enjoys collaborative projects and continuous education.
  • Advanced computer skills including Microsoft Word, Excel, Outlook, and PowerPoint required.
  • Regular, predictable, full attendance is an essential function of the job.
  • Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.
Physical Requirements
  • The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines. While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Penske is an Equal Opportunity Employer.