Administrative Assistant I

3 weeks ago


South Ozone Park, United States Arizona Department of Administration Full time
Job Summary

The Arizona Department of Administration is seeking an Administrative Assistant I to provide entry-level support to all levels of staff in the Unit. This role will be responsible for handling incoming calls, filing and organizing records, creating file folders and labels, locating and retrieving requested files, entering data into the case management system, processing USPS and electronic mail, researching returned mail, scanning, requesting documents from court personnel and records department, performing general office clerk duties, and other duties as assigned by management.

Key Responsibilities
  • Handle incoming calls and respond to inquiries
  • Filing and organizing records, creating file folders and labels
  • Locating and retrieving requested files
  • Entering data into the case management system
  • Processing USPS and electronic mail
  • Researching returned mail
  • Scanning and requesting documents from court personnel and records department
  • Performing general office clerk duties
Requirements
  • Knowledge of Microsoft Office software
  • Experience operating multi-line phone systems
  • Strong customer service skills
  • Effective organization and time-management skills
  • Demonstrate clear communication orally and in writing
  • Ability to work with interruptions and adapt to changing priorities
  • Ability to work independently and as part of a team
  • Ability to perform detailed work with a high degree of accuracy
  • Ability to follow policies and confidentiality requirements
  • Ability to accurately input documentation into case management system
Benefits

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave
  • Vacation with 10 paid holidays per year
  • Health and dental insurance
  • Retirement plan
  • Life insurance and long-term disability insurance
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Contact Us

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.



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