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Payroll Accountant
2 months ago
We are seeking a highly skilled Payroll Accountant to join our team at Holland America Group. As a Payroll Accountant, you will be responsible for processing and maintaining payroll records, ensuring the smooth flow of financial transactions, and providing exceptional support to our crew members.
Key Responsibilities:- Payroll Processing: Record all payroll, premiums, Hotel and Beverage Service Charges earnings, deductions, corrections, and other manual payroll entries in the Payroll System. Administer repatriating crew payroll and ensure timely month-end processing. Communicate effectively with shore side Payroll and Human Resources.
- Crew Support: Provide two hours of service each evening within the HR Office to address crewmembers' payroll inquiries.
- Global Currency Exchange: Operate the Global Foreign Currency (GFC) exchange program during non-North America itineraries. Ensure compliance with procedures, reporting, and ongoing training for foreign cash handling and GFC program usage.
- Cash Float Supervision: Oversee all cash floats, ensuring proper count procedures and continuous training for float holders. Perform float verification counts as per accounting policy.
- Time and Attendance Management: Monitor Fidelio Time and Attendance module administration, tracking daily and weekly working hours for all crewmembers onboard.
- Crew Relations: Assist and attend to crew payroll inquiries. Provide Daily Draws for applicable staff and coordinate with shore side payroll as needed.
- Financial Transactions: Relay SEA-Wire and Direct Deposit information to the Payroll Department and address any arising issues. Process Allotment requests and maintain accurate records.
- Insurance Reporting: Handle monthly Insurance (INS) and Short Term Disability (STD) reporting.
- Policy Interpretation: Advise Officers and Crew on Shipboard policies, procedures, and benefits in collaboration with the Human Resources Manager.
- Expense Verification: Verify expense claims submitted by team members and coordinate with the Finance Manager for payment.
- Accounting Compliance: Follow all applicable Onboard Accounting Policies. Process payroll data and reports within respective Onboard Systems.
- Cash Float Audits: Conduct audits for all Cash Float Holders, reporting results and variances to the Finance Manager.
- Cashbook Balancing: Daily balancing and banking of Cash Floats to ensure optimal cash control. Provide all monies to the Finance Manager for booking.
- Professional Conduct: Maintain positive, effective, and respectful working relationships across departments. Uphold high standards of professionalism, integrity, honesty, attendance, punctuality, and personal appearance.
- Navigator App Promotion: Actively promote the use of the Company's proprietary Navigator App and assist guests in navigating its features.
- Additional Duties: Perform other logically related duties as assigned or directed.
- Requires College or University degree/diploma in Administration/Accounting, Hospitality, or related field.
- Minimum 2 year experience in the Hospitality Industry in Financial administrative positions showing progressive growth in responsibility.
- Marlins score of 95 and above.
- Strong analytical and management skills.
- Prior shipboard experience covering skills related to the payroll position.
- Commitment to follow established policies and procedures.
- Able to work independent in order to perform objective audit and reporting tasks.
- Able to work well and communicate effectively with shipboard personnel.
- Ability to multi-task and handle constantly changing priorities.
- Leadership, training and organizational skills demonstrated through past experience. Ability to keep information confidential at all times.
- Strong communication skills including written and verbal English communication.
- Working knowledge of computers and the ability to navigate within a variety of software programs such as Excel, Word and PowerPoint. Working knowledge of database programs and the ability to work with these types of programs proficiently.
