Payroll Account Clerk
4 days ago
The Payroll Account Clerk will play a critical role in the day-to-day payroll operation, reporting to the Payroll Supervisor. The incumbent will be responsible for payroll processing, analysis, and reporting, ensuring accuracy and compliance with regulations.
Key Responsibilities- Process weekly, bi-weekly, semi-monthly, and summer payrolls, reviewing and auditing timesheet hours and processing overtime payable for hourly and union member employees.
- Cross-review and verify Personnel Action Forms (PAFs) submitted for all employees, investigating payroll discrepancies and deduction changes, and coordinating corrections with the Human Resources, IT, and Benefit teams.
- Set up new hires and re-hires with non-NY payroll tax requirements in Ellucian Banner, establishing withholdings, non-resident alien (NRA) exemptions, and involuntary employee deductions.
- Assist the Payroll Supervisor with processing and responding to non-NY inquiries and requirements, NRA compliance in TaxNav, W-2 and 1042-S processing and re-issuances, and other tax-related requirements.
- Assist with filing and scanning payroll records, ensuring compliance with record retention requirements, and researching prior payroll history to manually process late timesheets.
- Process deductions, including union dues, garnishments, tax levies, student loan deductions, and submit third-party payment requests.
- Initiate system procedures to notify employees of outstanding leave reports, negative leave balances, and unsubmitted timesheets.
- Assist with monthly reconciliations of wage deductions and payments, and process payroll adjustments and corrections for voided transactions, stale checks, and direct deposit rejections.
- Review standard payroll variance/tolerance reports for pay exception issues to assess accuracy.
- High school diploma
- Two years of recent payroll processing experience
- Proficiency in payroll software and Microsoft Office applications
- Attention to detail and accuracy in data entry
- Excellent communication and interpersonal skills
- Ability to work with confidential information
- Prior experience in payroll processing or a related field
- Ability to work independently as well as cooperatively in a team environment
- Superior customer service-focused skills and ability to collaborate with multiple constituencies
- Associate Degree
- Experience processing union payrolls
- Experience processing payrolls for Higher Education Institutions
- FPC Certification
- Knowledge of Payroll laws, regulations, and compliance requirements
Competitive compensation and benefits package, including medical, dental, vision, and supplemental insurance plans, flexible and hybrid work schedules, tuition remission, life insurance, short and long-term disability insurance, an exceptional employer retirement matching program, health savings accounts (HSA), flexible spending accounts (FSA), Public Service Loan Forgiveness eligibility, and a robust Employee Assistance Program (EAP).
Teachers College maintains a hybrid work environment, which provides employees with flexible work arrangements, while ensuring we preserve the important aspects of our unique in-person college-campus culture. Depending on role and business needs, colleagues will either work onsite or in a hybrid model (combination of in-office and virtual days). Employees are expected to live within a 150-mile radius of the College. We will consider qualified candidates that reside beyond this radius based on the responsibilities and duties expected of the position.
Teachers College is committed to fostering a diverse and inclusive academic community and to providing equal opportunity in employment. All qualified applicants will receive consideration regardless of race, color, sex (including pregnancy, gender identity or gender expression), religion, creed, national origin, age, citizenship, disability, marital status, sexual orientation, veteran status, or any other legally protected status.
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