Administrative Support Specialist

3 days ago


Farmingdale, New Jersey, United States CSI Group Full time

CSI Group is a dynamic and rapidly growing company headquartered in New Jersey, with over 20 locations across the state and New York. As a family-owned business, we pride ourselves on delivering personalized services to individuals and families.

About the Role

The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operation of their daily activities. This role involves managing calendars, coordinating meetings, handling communications, and performing various tasks to assist executives in achieving their business objectives.

Key Responsibilities:

  • Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, ensuring prompt responses and follow-ups.
  • Coordinate and organize meetings, including preparing agendas, booking meeting rooms, and taking minutes.
  • Assist with the planning and execution of special projects, ensuring deadlines are met.
  • Act as a gatekeeper, managing access to the executive and prioritizing requests.
  • Build and maintain relationships with internal and external stakeholders, acting as a representative of the executive.

Qualifications:

  • Bachelor's degree in Business Administration, Communications, or a related field (preferred).
  • 5+ years of experience as an Executive Assistant or in a similar role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
  • Strong organizational, time-management, and multitasking skills.
  • Excellent verbal and written communication skills.

We offer a competitive salary range of $55,000 to $70,000 per year, depending on experience. If you're a motivated and organized individual looking for a challenging opportunity, apply now



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