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Operations Administrator for Arts College
2 months ago
Position Overview: We are seeking a meticulous and organized Administrative Coordinator to oversee various administrative and human resources functions within our esteemed College of Arts. This role is vital for maintaining efficient payroll operations, managing staff onboarding and offboarding, and providing comprehensive administrative support.
Key Responsibilities:
- Payroll Oversight: Manage the weekly payroll process for a diverse staff and student body. Ensure accurate recording and approval of hours in the relevant systems, and coordinate with departments regarding additional hours and budget considerations.
- Onboarding and Offboarding: Collaborate with HR leadership to facilitate smooth onboarding and offboarding experiences for staff. Support new hire orientations, manage HR communications, and oversee special projects as needed.
- Temporary and Casual Hiring: Handle the hiring and termination processes for temporary and casual employees, addressing specific departmental needs and compliance issues.
- Administrative Functions: Oversee office supplies, manage conference room bookings, process financial vouchers, and ensure timely financial transactions.
- Management of Personnel Records: Maintain up-to-date administrative and personnel lists, manage the college's SharePoint site, and serve as the primary contact for urgent maintenance issues.
- Student Employee Supervision: Oversee student workers in the Business Office, ensuring effective front desk operations and support for administrative tasks.
Required Qualifications:
- Bachelor's degree with 3-5 years of relevant experience.
- Proficiency in payroll management and HR administration.
- Exceptional organizational skills with the ability to manage multiple priorities.
- Strong communication abilities.
- Capacity to work independently and collaboratively.
- Detail-oriented with strong problem-solving capabilities.
We are committed to fostering an inclusive workplace and encourage applications from all qualified individuals, regardless of background or identity.
