Vendor Claims Auditor

1 month ago

Charleston, South Carolina, United States IFAS LLC Full time
Job Summary

We are seeking a highly skilled Vendor Claims Auditor to join our team at IFAS LLC. As a key member of our Accounts Payable team, you will be responsible for reviewing and processing vendor claims, ensuring accuracy and compliance with regulations.

Key Responsibilities
  • Examine and process invoices, vouchers, and related documents to ensure accuracy and compliance with regulations.
  • Reconcile and analyze discrepancies, and contact submitting units as necessary.
  • Provide customer support and guidance via email, phone, and teams.
  • Maintain compliance with financial policy requirements built into the accounting system.
  • Examine vouchers to verify requests made against the record of what was authorized.
  • Analyze payments under indefinite quantity contracts, purchase orders, fixed fee, and Cost Reimbursable contracts.
  • Perform quality control analysis of all payment documents, ensuring timely acceptance and approval of all vouchers and monitoring Prompt Payment requirements.
  • Enter voucher payment data into our financial and accounting systems (GFMS and RFMS).
Requirements
  • Minimum of 24 hours of accounting coursework.
  • Experience as an accountant for a moderate-sized enterprise, performing transaction analysis, reconciliation, trial balance summaries, and reconciliation with General Ledger.
  • Four-year degree from an accredited college or university, or 2 years of college plus 2 years' experience relative to the specific position, or 4 years' experience relevant to the specific position.
  • 2 to 4 years of overall relevant Accounts Payable professional experience in auditing, financial transactions, customer service, protecting personal identifiable information, and drafting emails.
  • Superior organizational, oral, and written communication skills.
  • Ability to understand brief explanations of work requirements and follow directions with minimal supervision and work well with others.
  • Experience with computer applications, including Microsoft Office Suite.
  • Quality deliverables presented with minimal errors or error-free and on time.
  • Ability to adapt to the ever-changing world of claims.
  • Make contributions to the team with little direction.
Preferred Qualifications
  • Attention to detail is a must as they will have to audit payment request packages against the contract, purchase order, receiving report, and invoice.
  • Ability to conduct research and analysis and provide/explain findings.
  • Ability to solve problems as they arise and provide choice of options to reach desired results.
  • Team collaboration with the ability to work independently.
  • Positive attitude with strong and effective communication skills.
  • Time management/flexibility; ability to work within pre-established timeline.
  • Dependability, reliability, responsibility, and integrity.
  • Ability to work on multiple priorities and provide status updates.
  • Takes ownership and demonstrates personal accountability for tasks assigned.
Work Schedule

The employee will work an 8-hour shift between the hours of 6:15 am to 6:00 pm with a non-compensated 45-minute lunch. Additional hours may be required and must be authorized by your Project Manager and DoS Management. This is a hybrid position with 2 days teleworking and 3 days on-site.

Software Systems Utilized
  • Microsoft Office Suite: Word, Excel, PowerPoint, Access, and Outlook.
  • Accounting/Financial Systems: Global Financial Management System (GFMS) and Regional Financial Management System (RFMS).
  • Document Storage: Document Imaging System.
  • Reporting System: Global Business Intelligence.
  • Invoice Payment Platform (IPP).
  • International Treasury System (ITS).
  • Secure Payment System (SPS).

IFAS LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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