Contract Support Specialist I

6 days ago

Orlando, Florida, United States My Florida Corp Defunct Full time
Job Title: Contract Support Specialist I

My Florida Corp Defunct is seeking a highly skilled Contract Support Specialist I to join our team. As a Contract Support Specialist I, you will be responsible for performing advanced engineering work by receiving contract documents, supplemental agreements, and unilateral payment packages and checks for accuracy and completeness.

Key Responsibilities:
  • Process contract documents by coordinating with the District Legal Department and the District Construction Engineer.
  • Input the particulars of each document into the appropriate databases.
  • Maintain and monitor Encumbrance Status Reports.
  • Coordinate with Work Program and Financial Services Offices for requesting funds authorizations for changes to construction contracts.
  • Verify requests conform with parameters established for engineering procedures according to Department standards, Construction Procedures Administration Manual (CPAM) and contract specifications.
  • Input and track encumbrance requests submitted to the Contract Funds Management System for authorization.
  • Maintain, update and monitor various construction databases for supplemental agreements and time extension codes.
  • Produce reports from these databases.
  • Activate contracts in appropriate databases for use by Resident Offices.
  • Coordinate the breakdown of Federal Participation/Non-Participation for Work Orders executed on contingency supplemental agreements for the contract time extension documents.
  • Enter coding into the Construction Automated Reporting System (CARS).
  • Maintain CARS by assuring that the federal participation coding is current and accurate.
  • Receive pay quantities in electronic format from Project Administrators, process and track estimates through Electronic Estimate Disbursement, Financial Services Office and the Comptroller's Office of Disbursement.
  • Run the monthly estimate report.
  • Provide support in planning task work orders for authorization of assignments on the district-wide consultant contracts.
  • Issue Notice to Proceed letters to contractors per Florida Department of Transportation (FDOT) specifications.
Requirements:
  • Knowledge of the concepts, terminology, principles and analytical techniques of contract documents, supplemental agreements, work orders, pay quantities, and department specifications.
  • Knowledge of engineering design, construction, production and/or operations.
  • Skill in using engineering tools, equipment and/or instruments.
  • Ability to analyze and interpret engineering data.
  • Ability to solve problems relating to engineering.
  • Ability to perform technical engineering inspections.
  • Ability to apply engineering quantitative techniques.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate engineering information effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Skilled in the processing of construction related documents and contract administration documents.
  • Ability to instruct construction staff in project administration methods with the contract modification process.
  • Skilled in the use of a personal computer and department used software applications.
Preferred Qualifications:
  • Certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP).
How to Apply:

To apply for this position, please submit your application through the My Florida Corp Defunct website. We are an equal opportunity employer and welcome applications from diverse candidates. We look forward to reviewing your application.

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