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Club Operations Manager

2 months ago


Charlottesville, Virginia, United States Common House Full time

About the Role

The Club Operations Manager is responsible for the execution of daily club operations and guest satisfaction by leading the Front of House (FOH) staff to be compliant with service standards and protocols as well as providing the necessary tools, information, and other resources to the team.

Key Responsibilities

  • Member & Guest Experience
    • Manage daily floor operations and solicit member feedback to optimize guest satisfaction and the member experience
    • Work with the Director of Hospitality and management peers to design service protocols
    • Use the Point of Sale (POS) system to collect information and preferences about guests to better serve them upon future visits
    • Drive speed and efficiency of service while upholding standards
    • Forge connections with membership, and encourage the same of the team
    • Perform table visits to assess needs, disruptions in service, and ascertain current guest needs
    • Communicate openly with the Assistant General Manager (AGM) and/or General Manager (GM) regarding each shift
  • Service & Employee Relations
    • Uphold service standards through exemplary leadership and direct communication with all team members
    • Identify vulnerabilities in service to implement solutions and strengthen established service standards
    • Complete regular performance reviews and provide frequent feedback
    • Maintain a positive working relationship with all management team, administration, and all staff
    • Ensure scheduled staff are present, on time, and monitor any overtime and avoidable payroll discrepancies
    • Support FOH staff in all service needs
    • Maintain open communication between the kitchen and front of house
  • Staff Development
    • Prepare and hold daily pre-service meetings
    • Train staff according to the service training manuals
    • Conduct frequent testing for staff on menu knowledge
    • Conduct follow-up testing for staff after more formal training classes
  • General and Administrative Conduct
    • Operate the club in full compliance with regulatory bodies
    • Operate the bar program in full compliance with Health Department regulations
    • Adhere to all employee policies outlined in the company handbook
    • Respond to all communication in a timely manner
    • Work with the management team to ensure all invoices are properly coded and logged
    • Assist the GM in increasing profitability by capturing revenue and minimizing theft and waste
    • Maintain par levels of daily operating supplies and collateral
    • Maintain proper count of cash registers and perform nightly audits
    • Check daily for damaged items in need of documentation in the company maintenance journal
    • Avoid a management style that is unprofessional, unproductive, and negative

Requirements

  • Bachelor's degree preferred
  • Minimum 1 year management experience in the hospitality industry

Skills and Abilities

  • Excellent communication skills
  • Excellent customer service skills
  • Proficient multitasking
  • Ability to recall and memorize menu items
  • Ability to work well in a high-paced and at times stressful environment
  • Ability to communicate in English, both orally and in writing, with guests and employees, some of whom will require high levels of patience, tact, and diplomacy to defuse anger and to collect accurate information and to resolve problems
  • Ability to use software and technology for communication, reporting, and programming the POS
  • Must have physical ability to access all areas of the facility, withstand prolonged standing, stretching, bending, kneeling, lifting, and carrying items, work indoors, being exposed to hot/cold surfaces, steam, wet floors, and sharp knives is required and withstand environmental factors, including noise, dust, and cigarette smoke (if applicable)
  • Professional appearance and demeanor

Physical Requirements

Prolonged periods of time walking, standing, and on one's feet. Must be able to carry 15 pounds repetitively.