Operations Coordinator Specialist
5 days ago
At Village Management Services, Inc., we are seeking a highly skilled Operations Coordinator Specialist to join our team. This role plays a vital part in ensuring the smooth operation of our community.
About the RoleThis is a salaried position with an estimated annual salary of $63,000. As an Operations Coordinator Specialist, you will be responsible for coordinating and scheduling appointments for senior management, assisting with the coordination of union personnel, inspectors, and contractors, processing work orders, and maintaining records of inspection findings and contractor work completions.
You will also review and compile vendor/contractor invoices for approval by supervisors, prepare documentation to obtain public agency permits, and manage the assistant director's schedule. Additionally, you will assist with daily activities, including note-taking, report creation, information gathering, and task follow-up.
About UsVillage Management Services, Inc. provides professional management services to the Laguna Woods Village community, the largest independent-living community in Southern California. Our approximately 1,000 employees provide various services to residents and maintain the community infrastructure.
Key Responsibilities- Coordinate and schedule appointments for senior management
- Assist with the coordination of union personnel, inspectors, and contractors
- Process work orders and maintain records of inspection findings and contractor work completions
- Review and compile vendor/contractor invoices for approval by supervisors
- Prepare documentation to obtain public agency permits
- Manage the assistant director's schedule and assist with daily activities
To be successful in this role, you will need:
- A high school diploma or equivalent supplemented by courses in business
- Experience in dealing with the public in a business environment, keyboarding, and clerical work
- Knowledge of modern office equipment, practices, systems, and procedures
- Ability to handle multiple tasks during the workday and communicate effectively with various levels of management and the public
- Ability to read, understand, interpret, and explain rules and regulations
This is a full-time position that requires regular attendance and involves working on-site at the Laguna Woods Village community. You will spend most of your time in a climate-controlled indoor office but may occasionally perform duties outside of the office.
BenefitsWe offer a competitive salary and benefits package, including opportunities for professional growth and development.
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