Operations Coordinator Specialist

5 days ago


Laguna Woods, California, United States Village Management Services, Inc Full time

At Village Management Services, Inc., we are seeking a highly skilled Operations Coordinator Specialist to join our team. This role plays a vital part in ensuring the smooth operation of our community.

About the Role

This is a salaried position with an estimated annual salary of $63,000. As an Operations Coordinator Specialist, you will be responsible for coordinating and scheduling appointments for senior management, assisting with the coordination of union personnel, inspectors, and contractors, processing work orders, and maintaining records of inspection findings and contractor work completions.

You will also review and compile vendor/contractor invoices for approval by supervisors, prepare documentation to obtain public agency permits, and manage the assistant director's schedule. Additionally, you will assist with daily activities, including note-taking, report creation, information gathering, and task follow-up.

About Us

Village Management Services, Inc. provides professional management services to the Laguna Woods Village community, the largest independent-living community in Southern California. Our approximately 1,000 employees provide various services to residents and maintain the community infrastructure.

Key Responsibilities
  • Coordinate and schedule appointments for senior management
  • Assist with the coordination of union personnel, inspectors, and contractors
  • Process work orders and maintain records of inspection findings and contractor work completions
  • Review and compile vendor/contractor invoices for approval by supervisors
  • Prepare documentation to obtain public agency permits
  • Manage the assistant director's schedule and assist with daily activities
Requirements

To be successful in this role, you will need:

  • A high school diploma or equivalent supplemented by courses in business
  • Experience in dealing with the public in a business environment, keyboarding, and clerical work
  • Knowledge of modern office equipment, practices, systems, and procedures
  • Ability to handle multiple tasks during the workday and communicate effectively with various levels of management and the public
  • Ability to read, understand, interpret, and explain rules and regulations
Work Environment

This is a full-time position that requires regular attendance and involves working on-site at the Laguna Woods Village community. You will spend most of your time in a climate-controlled indoor office but may occasionally perform duties outside of the office.

Benefits

We offer a competitive salary and benefits package, including opportunities for professional growth and development.


  • Project Coordinator

    5 days ago


    Laguna Woods, California, United States Village Management Services, Inc Full time

    About Village Management Services, Inc.Village Management Services, Inc. is a leading provider of professional management services to the community of Laguna Woods Village, the largest Southern California independent-living community for people 55 and older.We manage a diverse range of services, from property maintenance to administrative support, all while...


  • Laguna Woods, California, United States Village Management Services, Inc Full time

    Key ResponsibilitiesIn a lead capacity, provides strategic coordination and support to the Interior Components Services department. Conducts on-site evaluations, measurements, and planning for replacement and repair projects assigned to the department. Collaborates with the Operations Supervisor in scheduling department work orders, ordering materials, and...


  • Laguna Woods, California, United States SCI Full time

    At SCI, we celebrate lives and recognize the importance of our associates. If you're passionate about helping families through their most challenging times, consider a career as a Funeral Coordinator in Laguna Woods.We're seeking a highly organized and empathetic individual to join our team at Trident Society – Orange County. As a Funeral Coordinator, you...


  • Laguna Woods, California, United States Village Management Services, Inc Full time

    We are seeking a highly skilled Department Support Specialist to join our team at Village Management Services, Inc. in Laguna Woods Village.About the Role:This is an exciting opportunity to work with our approximately 1,000 employees who provide a wide variety of services to our residents and maintain the community infrastructure.You will be responsible for...


  • Laguna Woods, California, United States Johnson Service Group Full time

    Job SummaryWe are seeking an experienced and skilled Senior Operating Room Nurse Leader to join our team. This is a fantastic opportunity for a motivated individual who is passionate about delivering exceptional patient care and leading a high-performing team.About the RoleThis is a full-time position, working Monday to Friday, with a competitive hourly pay...


  • Laguna Woods, California, United States Village Management Services, Inc Full time

    Village Management Services, Inc., a mutual-benefit nonprofit corporation, seeks a skilled Financial Analyst to join their team in Laguna Woods Village. This dynamic role requires strong analytical and problem-solving skills, as well as excellent communication and interpersonal abilities.Job SummaryThe Financial Analyst will be responsible for developing and...


  • Laguna Hills, California, United States ServiceMaster Restore 9669 - Irvine Full time

    Job Title: Claims Operations Coordinator">About the Role:">We are seeking a highly organized and detail-oriented Claims Operations Coordinator to join our team at ServiceMaster Restore 9669 - Irvine. In this role, you will be responsible for managing claims from start to finish, ensuring timely resolution and customer satisfaction.">Key...


  • Laguna Hills, California, United States La Paz Dentistry Full time

    Job OverviewLa Paz Dentistry is seeking a skilled Dental Treatment Coordinator Specialist to support our team.The ideal candidate will have experience in treatment planning, patient communication, and office administration.Key ResponsibilitiesExplain treatment plans to patients, address concerns, and answer questions.Assist patients in prioritizing treatment...


  • Laguna Niguel, California, United States Banfield Full time

    Job OverviewWe are seeking a highly skilled Pet Care Coordinator to join our team at Banfield Pet Hospital. As a key member of our hospital staff, you will play a crucial role in delivering exceptional client service and ensuring the smooth operation of our facility.


  • Laguna Hills, California, United States Braille Institute of America Full time

    Unlock a Brighter Future as an Orientation and Mobility SpecialistAt Braille Institute of America, we're on a mission to empower individuals with visual impairments to navigate their surroundings independently. As an Orientation and Mobility Specialist, you'll play a vital role in shaping the lives of those who need it most.About the OpportunityWe're looking...


  • Laguna Niguel, California, United States KW Laguna Full time

    About KW LagunaWe are seeking a skilled and ambitious Real Estate Acquisition Specialist to join our top-producing team in Orange County. This exciting role involves prospecting, preparing, and closing deals with precision and efficiency.Job OverviewIn this commission-based opportunity, you will leverage your exceptional communication skills to build rapport...

  • ICU Care Specialist

    3 weeks ago


    Laguna Hills, California, United States Fifth Commandment Healthcare Staffing, LLC Full time

    Fifth Commandment Healthcare Staffing, LLC seeks a highly skilled ICU Care Specialist to join our team at Orange Coast Memorial Medical Center in Fountain Valley, CA. This is a full-time opportunity with a competitive salary and comprehensive benefits package.Job Description:We are seeking a dedicated and experienced Registered Nurse with a passion for...


  • Laguna Hills, California, United States Ramin Tayami MD Inc Full time

    Company OverviewRamin Tayami MD Inc, a thriving ophthalmology and optometry practice, is seeking an experienced Surgical Scheduler / Surgery Coordinator to lead our growing team.We provide a wide range of ophthalmic, optometric, optical, and plastic surgery services in a high-volume, fast-paced environment. Our competitive compensation package includes...


  • Laguna Niguel, California, United States beBee Professionals Full time $55,000 - $75,000

    **Company Overview**beBee Professionals is a leading provider of healthcare services, seeking a skilled Diagnostic Imaging Specialist to join our team in Laguna Niguel. As a seasoned professional, you will have the opportunity to provide high-quality diagnostic imaging services to patients in various healthcare settings while traveling to different...


  • Laguna Niguel, California, United States KinderCare Education Full time

    Futures start here. At KinderCare Learning Companies, the early childhood education provider recognized with the Gallup Exceptional Workplace Award , we offer a variety of early education and child care options for families. We pave the way for their lifelong learning journey ahead.We're seeking an Education Leadership Specialist to support our centers in...


  • Laguna Beach, California, United States Adams & Martin Group Full time

    Adams & Martin Group is seeking a highly organized and detail-oriented Administrative Law Support Specialist to serve as a liaison between city departments, external firms, and legal teams for managing liability claims.This temporary position involves coordinating high volumes of communication, tracking deadlines, filing documents, and ensuring attorneys...


  • Laguna Hills, California, United States Fifth Commandment Healthcare Staffing, LLC Full time

    About the RoleWe are seeking a skilled Registered Nurse to join our team as a Nurse Specialist for Maternal and Neonatal Care. In this role, you will provide high-quality care to mothers and their newborns in our postpartum and labor delivery recovery unit.Key ResponsibilitiesAssess and plan individualized nursing care for patients with various medical...


  • Laguna Beach, California, United States Blick Industries Full time

    About the RoleWe are seeking an experienced Machining Specialist to join our team at Blick Industries, a leading manufacturer and supplier of vacuum holding products.Key Responsibilities:Operate Haas machining centers, including Dual Spindle Lathes with Live ToolingProgram and set up machines for efficient productionMaintain a clean and organized workspace,...


  • Laguna Niguel, California, United States Kisco Senior Living, LLC Full time

    Kisco Senior Living, LLC is seeking a skilled Nursing Care Specialist to join our team. About the Role:This is a part-time position that requires exceptional nursing skills and a passion for delivering high-quality care to seniors in our assisted living community. Job Summary:The Nursing Care Specialist will provide comprehensive nursing services, assessing...


  • Laguna Niguel, California, United States KW Laguna Full time

    We are seeking a seasoned real estate professional to join our team at KW Laguna, specializing in military relocation. This is an exceptional opportunity to grow your career and make a meaningful impact on the lives of military families navigating their relocation process.About the RoleThis role requires a deep understanding of the military relocation...