HVAC Purchasing Specialist

4 weeks ago

Addison, Illinois, United States Premier Mechanical Inc Full time
Job Title: HVAC Purchasing Agent

We are seeking a skilled and strategic Purchasing Agent to join our team at Premier Mechanical Inc. The successful candidate will be responsible for managing procurement activities, negotiating with suppliers, and ensuring the timely delivery of quality products and services.

Key Responsibilities:
  • Source and procure materials and products from suppliers, ensuring the best price and service guarantees.
  • Work with accounts payable to resolve purchase order and invoice discrepancies.
  • Verify and complete three-way matching of vendor invoices, receipts, and purchase orders.
  • Assess vendors and identify new suppliers, including creating a preferred vendor list.
  • Maintain and enforce purchasing policies and procedures.
  • Review bids, award contracts, and issue purchase orders.
  • Set up account/credit and terms with suppliers.
  • Communicate with vendors regarding order status and delivery dates.
  • Ensure supplies are in stock for production.
  • Resolve issues with vendors, including returned goods.
  • Update inventory usage and receipts daily.
  • Manage inventory systems for maintenance items.
  • Prepare month-end inventory reports.
  • Predict future purchasing needs and costs.
  • Enter daily purchase orders into procurement software.
  • Send spending reports to the Controller.
  • Send projected inventory orders for the upcoming month.
  • Ensure tax-exempt customers are not charged sales tax.
  • Assist with special projects as needed.
  • Work with shipping and receiving to arrange deliveries of received orders.
  • Cycle count inventory based on need level.
  • Provide a safe and clean work environment.
  • Perform other tasks as needed for efficient department operations.
Requirements:
  • Bachelor's degree in Business, Supply Chain Management, or a related field.
  • Previous experience as a Purchasing Agent, Purchasing Officer, or a similar role.
  • In-depth knowledge of sourcing and procurement methods.
  • Familiarity with purchasing software and databases.
  • Excellent communication and interpersonal skills.
  • Ability to use judgment and discretion, set priorities, and handle competing demands.
  • Reliable, responsive, and positive work attitude with the highest level of integrity.
  • Proficiency in supply chain and inventory management systems.
  • Awareness of market research, data analysis, and purchasing best practices.
  • Excellent negotiation skills and ability to obtain favorable terms.
  • Strong analytical skills with the ability to create financial reports and conduct cost analyses.
  • Skilled in Microsoft Office Suite, especially Excel.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and prioritize effectively.
  • Good communication and interpersonal skills.
  • Solid understanding of supply chain and inventory management systems.
  • Knowledge of relevant laws and rules related to purchasing and procurement.
  • Skilled at building relationships with suppliers and vendors.
  • CIPS, CPIM, or similar certification preferred.
  • Ability to work independently and as part of a team in a fast-paced environment.
Compensation:

Yearly Salary

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