Bookkeeper and Operations Assistant

2 months ago


Eden Prairie, Minnesota, United States Apex Systems Full time

Job Summary:

Apex Systems is seeking a highly skilled Bookkeeper and Operations Assistant to join our team. As a key member of our operations team, you will play a crucial role in maintaining accurate financial records and supporting various operational tasks.

Key Responsibilities:

  • Financial Operations:
    • Verify the accuracy of billing statements and reconcile accounts.
    • Investigate discrepancies in shipping costs and assist in closing journal entries.
  • Supply Chain and Warehouse Management:
    • Create and submit purchase orders for laboratory and company inventory levels.
    • Maintain and update vendor quotes and perform incoming inspections for all orders.
    • Organize inventory and fulfill items for the laboratory.
    • Conduct quarterly inventory counts and maintain warehouse organization.
  • Lab and Quality Management:
    • Assist laboratory assistants and technologists with sample accessioning and identify any discrepancies in patient information or sample requirements.
    • Perform miscellaneous tasks to support general lab testing preparation.
    • Create, edit, and maintain controlled documentation within the quality management system.
    • Ensure compliance with employee handbook, safety manual, HIPAA requirements, laboratory standard operating procedures, and CAP/CLIA regulations.

Requirements:

  • Bachelor's degree in Accounting, Finance, or related field.
  • Proficiency in accounting software (QuickBooks, Xero).
  • Strong attention to detail and organizational skills.
  • Excellent communication and teamwork abilities.
  • Familiarity with laboratory processes and quality standards is a plus.

About Apex Systems:

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.



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