Audio Asset Coordinator

4 weeks ago


Milwaukee, Wisconsin, United States Clearwing Full time
Job Summary

The Audio Asset Coordinator is a key member of the Clearwing Productions team, responsible for procuring subrental equipment lists, advising on pricing and substitutions with Engineering, and developing strong vendor relationships. This role requires effective communication, high organization, and a strong grasp of fiscal responsibility.

Key Responsibilities

• Assist the Engineering team with financial forecasting for bids to ensure they stay within budget, based on current market conditions and gear availability

• Facilitate internal gear transfers and provide recommendations for scheduling Boomerang Trucks

• Ensure that sub-rentals are arranged and accurately entered in the production inventory software to reflect overall availability and costs

• Help identify gear transitions between shows and support in detecting and resolving gear shortages

• Create purchase orders for sub-rentals to submit to vendors and reconcile invoices

• Ensure that appropriate transportation is ordered, and vehicles/freight are properly scheduled for all sub-rentals, in coordination with the Transportation Manager

• Build and maintain relationships with rental vendors and manufacturers

• Generate reports on frequently transferred and sub-rental items to recommend capital improvements to the Engineering Manager

• Collaborate with other Asset Coordinators to expand Clearwing's sub-rental network

• Stay informed about the latest and upcoming technology and equipment releases

Requirements

• Five (5) years' experience in production entertainment industry

• Deep knowledge and understanding of Clearwing Audio Inventory

• Ability to work in high stress environment with tight deadlines

• Availability outside of normal business hours

• High school diploma or equivalent

Working Conditions

• Regularly bend, twist, stretch, push, pull and carry, lift 50-75 lbs

• Sit or stand for prolonged periods of time

• Walk up and down stairs or ladders and comfortable with heights

• Work in various temperatures and outdoor weather conditions

• Work 'on-call' as needed including some nights, weekends, and holidays

• Work long hours and overtime as required

• Able to Travel (possibly with short notice)

Clearwing Productions

We're the company behind the scenes. Clearwing Productions provides technical design, production, support and technology rental services for musicians, venues, sporting events, corporate gatherings, brand experiences, performing arts centers, churches and more. We're producers, creators, designers, engineers and technicians. We're purveyors of cutting-edge pro audio and lighting equipment and production. We've deployed gear and crew across the US and all over the world

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