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Accounts Payable Specialist

2 months ago

Glen Allen, Virginia, United States Vaco Full time
Accounts Payable Specialist Job Description

Vaco is a premier talent solutions firm that connects people to their dream jobs and helps leading companies find talent to grow their businesses. We are currently seeking an experienced Accounts Payable Specialist to join our team.

Responsibilities:
  • Invoice Processing: Process vendor invoices electronically, ensuring accuracy and timely entry into the accounting system. Handle high volumes of invoices efficiently.
  • Account Maintenance: Maintain vendor and customer accounts, ensuring all records are up-to-date and discrepancies are addressed promptly.
  • Payment Preparation: Prepare and issue payments to vendors, including checks, ACH, and wire transfers. Ensure all payments are processed in a timely manner.
  • Reconciliation: Reconcile invoices with purchase orders and receiving reports to ensure accuracy and completeness. Address and resolve any discrepancies.
  • Vendor Communication: Reconcile vendor statements, research and resolve any discrepancies by communicating with vendors via phone and email. Maintain positive vendor relationships.
  • Financial Reporting: Assist in month-end closing processes, including the preparation of accounts payable reports and supporting documentation.
Qualifications:
  • Previous experience processing invoices in a high-volume capacity.
  • Excellent written and verbal communication skills.
  • Proficient in Excel and experienced with accounting ERP systems.
  • Strong organizational skills and attention to detail.
  • Problem-solving skills and the ability to handle vendor discrepancies effectively.
  • Knowledge of basic accounting principles and accounts payable procedures.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice: Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.