AR/AP Administrative Assistant

4 days ago


Hiawatha, Iowa, United States CertaPro Painters of Cedar Rapids IA Full time
Job Title: AR/AP Administrative Assistant

CertaPro Painters of Cedar Rapids IA is seeking a detail-oriented AR/AP Administrative Assistant to join our finance team.

Job Summary:

The AR/AP Administrative Assistant will support the finance team by managing day-to-day accounts receivable (AR) and accounts payable (AP) tasks. This role is essential in ensuring timely payments, accurate invoicing, and maintaining strong vendor and customer relationships.

Key Responsibilities:
  • Process and verify invoices, purchase orders, and expense reports for accuracy and completeness.
  • Reconcile vendor statements and resolve discrepancies.
  • Prepare and send customer invoices, ensuring timely collection of payments.
  • Record and monitor incoming payments, posting receipts to appropriate accounts.
  • Assist in month-end and year-end financial closings.
  • Maintain organized and up-to-date financial records and documentation.
  • Collaborate with vendors and customers to resolve billing and payment inquiries.
  • Prepare regular reports on account balances, outstanding payments, and payable/receivable aging.
  • Assist with other administrative tasks and projects as needed by the finance department.
Qualifications:
  • High school diploma or GED required; Associates or Bachelors degree in Accounting, Finance, or related field preferred.
  • 1-2 years of experience in accounts payable, accounts receivable, or related accounting roles.
  • Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office, particularly Excel.
  • Strong organizational skills and attention to detail.
  • Ability to handle confidential information with integrity and professionalism.
  • Strong communication and interpersonal skills, with a focus on customer service.
  • Ability to work independently as well as in a team environment.
Benefits:
  • Competitive salary based on experience.
  • Health, dental, and vision insurance.
  • 401(k) with company match.
  • Paid time off and holidays.
  • Opportunities for professional development and growth.


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