Business Operations Coordinator
23 hours ago
About the Role:
We are seeking a highly skilled Business Operations Coordinator to join our team at GTN Technical Staffing. In this role, you will be responsible for providing comprehensive leadership, planning, follow-up, and administrative support in various areas, ensuring smooth business operations, efficient management of administrative tasks, and effective communication within the organization.
Key Responsibilities:
- Coordinate communication between senior executives and external stakeholders, ensuring timely responses and follow-ups
- Attend meetings as scheduled/directed for note-taking and responsible for follow-up needed post-meeting
- Act as a project manager of deliverables as assigned
- Prepare regular reports for senior executives on project status, key milestones, and performance metrics
- Liaise with internal and external executives on various projects and tasks
- Assist in managing calendars, scheduling appointments, and coordinating meetings
- Prepare materials for meetings, including agendas, presentations, and reports
- Handle correspondence, emails, and phone calls on behalf of senior executives as requested
Requirements:
- Bachelor's degree in business administration, management, communications, or a related field (or equivalent work experience)
- Minimum 5+ years' experience in an administrative role directly reporting to a senior executive or team
- Familiarity with the energy sector is a plus
- Experience handling a wide range of Human Resources, administrative, and office support-related tasks preferred
- Highly proficient in Microsoft Office
- Familiarity with travel management systems and expense reporting tools is desirable
- Experience planning and coordinating meetings, projects, and special events
- Strong project and time management skills; ability to effectively prioritize workflow and stay on top of constantly changing priorities to drive projects to completion and to meet deadlines
- Excellent attention to detail and accuracy in handling documentation and records
- Ability to maintain confidentiality and handle sensitive information appropriately
- Effective communication skills, both verbal and written, to interact with individuals at all levels of the organization
- Ability to work well independently and as part of a team; must have hands-on attitude for working in a small company environment
- Ability to adapt to changes in job responsibilities and/or work schedule
- Must enjoy the administrative challenges of supporting an office of diverse people
Estimated Salary: $66,000 - $78,000 per year, based on location and industry standards.
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