Intellectual Property Docketing Coordinator

3 weeks ago


Palo Alto, California, United States Wilson Sonsini Full time

Key Responsibilities:

  • Cleaning up the patent calendar to ensure accurate dates for patent application filings, formalities, office actions, and maintenance fees
  • Downloading and filing electronic correspondence from the USPTO, foreign patent offices, or foreign agents into the document management system
  • Circulating incoming correspondence from the USPTO, foreign patent offices, or foreign agents to the appropriate attorney teams
  • Preparing firm-standard and custom docket reports
  • Monitoring due dates to ensure deadlines are met on time
  • Reviewing outstanding dates in the docketing database, consulting with supervisors, and advancing or de-docketing as instructed
  • Opening and closing matters in the docketing database as needed
  • Setting up new cases in the docketing database
  • Assisting with intakes and transfers related to new clients, attorney hires, attorney departures, or changes in counsel
  • Participating in IP practice group and docketing team meetings
  • Providing backup support to other docketing staff as needed

The successful candidate will have 5+ years of automated patent docketing experience, a Bachelor's degree preferred, and extensive knowledge of CPI and the USPTO's Patent Application Information Retrieval (PAIR) system.



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