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Senior Administrative Assistant
2 months ago
We are seeking a highly skilled and experienced Senior Administrative Assistant to join our Community Planning and Economic Development (CPEDS) team at The City of Falls Church Virginia. As a key member of our department, you will provide administrative support to our staff, ensuring the smooth operation of our office and contributing to the success of our community.
Key Responsibilities- Administrative Support
- Provide administrative assistance to CPEDS staff, including scheduling appointments, preparing correspondence, and maintaining confidential files.
- Coordinate meetings, conferences, and events, ensuring seamless logistics and communication.
- Finance and Budget
- Process payroll, administer bonds, and handle department purchasing, including VA public procurement requirements.
- Manage the Department purchasing card (credit card) and file related Budget Action Forms.
- Records Management
- Create and maintain department filing systems and record retention in compliance with the Library of VA requirements.
- Coordinate Freedom of Information Act (FOIA) requests with the City Clerk's office.
- Office Management
- Monitor office supply levels and reorder as necessary.
- Maintain IT inventory for equipment and software, and coordinate purchases with IT.
- Qualifications
- High school diploma or equivalent required.
- Coursework in office technology or related field preferred.
- Extensive experience in office and administrative work, preferably in a municipal function.
- Thorough knowledge of standard office practices, procedures, and equipment.
- Competency in business English and spelling.
- Demonstrated ability to solve problems within scope of responsibility, establish and maintain effective working relationships with associates.
- Demonstrated ability to operate automated data systems and personal computer equipment, and to transcribe dictation at a reasonable rate of speed.
- Demonstrated ability to use discretion and judgment in the possession of confidential information.
- Working Conditions
- Full-time position, 40 hours per week, Monday - Friday, 8:00 AM to 4:30 PM.
- Salary range is $62,550 - $88,550, depending on qualifications.
- Great benefits, including health insurance, dental insurance, pension plan, deferred compensation plan, flexible spending account, life and long-term disability insurance, paid holidays, vacation and sick leave, free parking, credit union membership, and more.
