Administrative Services Director
1 month ago
Plymouth Housing Group seeks an experienced Administrative Services Manager to oversee the day-to-day operations of our administrative offices. This role will be responsible for coordinating and performing a diverse set of administrative tasks, managing staff and office operations, and ensuring efficiency.
The successful candidate will establish, evaluate, and update department processes and systems, review reports and interpret data, own administrative project/initiative delivery, and assist with office tasks. They will also supervise all administrative staff and collaborate with other departments to facilitate consistent and efficient delivery of administrative services.
This is a regular, benefited, full-time position that requires a minimum of five years of administrative or office management experience, including supervisory responsibility. The ideal candidate will have a strong customer service orientation, relationship building, critical thinking, creative problem-solving, and collaboration skills.
Key Responsibilities:
- Provide office management and administrative support to facilitate day-to-day operations.
- Manage all aspects of the administration office, including planning, resources, and solutions.
- Own and execute the entire process for choosing furniture, elements, colors, etc. in common areas, and purchase selected furniture.
- Design, implement, and improve office and administrative procedures, including standards, service level agreements, and operational items.
- Coordinate and manage the purchase or leasing of organization-wide general office equipment, furniture, parking agreements, and emergency preparedness and first aid supplies.
- Own all aspects of contracted administrative services, including water delivery, coffee service, and shredding.
- Oversee retention and storage of administrative records, creating and executing a policy and process for proper records management.
- Lead the process for policy and procedure development, approval, tracking, version control, and storage for all departments.
- Assist in coordinating meetings and other organization events.
- Attend meetings and trainings, as required.
- Provide services of a Notary Public, as needed.
Requirements:
- Bachelor's degree in business administration or a related field, and/or relevant work experience.
- Minimum of five years of administrative or office management experience, including supervisory responsibility.
- Strong customer service orientation, relationship building, critical thinking, creative problem-solving, and collaboration skills.
- Exceptional organizational and project management skills, ability to prioritize, and strong attention to detail.
- Strong written and interpersonal skills, with the ability to adapt and interact effectively at all levels of the organization.
- Proven track record of effective time management, taking initiative, working independently, and delivering results.
- Ability to manage multiple competing priorities and demonstrate flexibility and responsiveness in a fast-paced, changing environment.
- High integrity and sound judgment in decision-making, upholding discretion with confidential matters and sensitive information.
- Ability to learn quickly and work with minimal supervision.
- Advanced level of proficiency with full MS Office suite and web conferencing, including MS Teams and Zoom.
Benefits:
Plymouth Housing Group offers a comprehensive benefits package for full-time employees, including medical, dental, vision, PTO, and 403(b) options. Additionally, employees have access to supplementary benefits such as the Employee Assistance Program, a subsidized ORCA pass, and more.
Plymouth Housing Group is an equal opportunity employer. We recruit, hire, train, and promote employees based on merit and business needs, and without regard for race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, weight, religion, creed, physical or mental disability, marital status, veteran status, military status, political affiliation, or any other factor protected by law.
-
Administrative Support Specialist
4 weeks ago
Seattle, Washington, United States BrightSpring Health Services Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at ResCare Community Living. This role will provide administrative support to our Pharmacy Director and management staff, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to the Pharmacy Director and...
-
Director of Residential Services
4 weeks ago
Seattle, Washington, United States The Salvation Army Northwest Division Full timeJob Title: Director of Residential ServicesJob Summary:The Salvation Army Northwest Division is seeking a highly skilled and experienced Director of Residential Services to lead our William Booth Center operations. As a key member of our team, you will be responsible for administering and providing operational oversight to all programs under the purview of...
-
Human Resources Director
4 weeks ago
Seattle, Washington, United States Columbia Legal Services Full timeColumbia Legal Services Seeks Human Resources ManagerColumbia Legal Services is a nonprofit civil legal aid organization that advances social, economic, and racial equity for people living in poverty. We support communities and movements by bringing deep legal expertise that is grounded in - and strongly guided by - an understanding of race equity.We seek...
-
Director of Finance and Administration
4 weeks ago
Seattle, Washington, United States PATH Full timeJob SummaryPATH is seeking a highly experienced and skilled Director of Finance and Administration to lead the financial management of a global program focused on supporting local innovative financing and market access, funded by the US Agency for International Development (USAID).Key ResponsibilitiesLead the development of the program's annual budget,...
-
Seattle, Washington, United States University of Washington Full timeKey Responsibilities:Coordinate complex scheduling and manage calendars to ensure seamless meetings and appointments.Oversee daily office operations, guaranteeing a smooth and efficient workflow within the Ambulatory Care Division.Prepare, edit, and distribute various documents, reports, and presentations to support the Medical Director and Executive...
-
Environmental Services Director
4 weeks ago
Seattle, Washington, United States Crothall Healthcare Full timeJob Title: Assistant Director of Environmental ServicesJob Summary:We are seeking an experienced Assistant Director of Environmental Services to join our team at Crothall Healthcare. As a key member of our facilities operations team, you will assist the Director of Environmental Services in directing and leading the operational needs of the Housekeeping...
-
Perioperative Services Director
4 weeks ago
Seattle, Washington, United States Unavailable Full timeJob SummaryUnavailable is seeking a highly motivated and experienced Director of Periop Services to lead and manage the Operating Room and PACU. This role is responsible for the overall operational excellence, strategic direction, and financial performance of the assigned clinical area.Key ResponsibilitiesThe ideal candidate will be a visionary leader with a...
-
Director of Psychological and Wellness Services
4 weeks ago
Seattle, Washington, United States University of Washington Full timeJob Summary:The University of Washington Tacoma seeks a highly qualified Director of Psychological and Wellness Services to lead their team in providing high-quality mental health services and health promotion programming for students. The successful candidate will have a doctoral degree in clinical or counseling psychology and a minimum of five years of...
-
Perioperative Services Director
4 weeks ago
Seattle, Washington, United States Virginia Mason Franciscan Health Full timeJob Title: Director of Perioperative ServicesVirginia Mason Franciscan Health is seeking a highly motivated and experienced Director of Perioperative Services to lead and manage the Operating Room and PACU at our facility.Job Summary:The ideal candidate will be a visionary leader with a proven track record of success in managing complex clinical operations,...
-
Senior Administrative Assistant
4 weeks ago
Seattle, Washington, United States Providence Health & Service Full timeAbout the RoleAs a Senior Administrative Assistant at Providence Health & Service, you will play a vital role in facilitating the smooth operation of Corporate Administration. You will provide professional administrative support to the Executive Director, Director of Ops, and USFHP Managers, handling complex and responsible tasks with discretion and...
-
Perioperative Services Director
18 hours ago
Seattle, Washington, United States Unavailable Full timeJob SummaryWe are seeking a highly motivated and experienced Director of Perioperative Services to lead and manage the Operating Room and PACU at Unavailable. This role is responsible for the overall operational excellence, strategic direction, and financial performance of the assigned clinical area. The ideal candidate will be a visionary leader with a...
-
Senior Administrative Assistant
1 month ago
Seattle, Washington, United States Providence Health & Service Full timeJob SummaryProvidence Health & Services is seeking a highly skilled Senior Administrative Assistant to provide exceptional support to our Executive Director and leadership team. As a key member of our Corporate Administration team, you will be responsible for facilitating the smooth operation of our organization by providing professional administrative...
-
Seattle, Washington, United States University of Washington Full time**Job Summary**University of Washington seeks an exceptional Director of Psychological and Wellness Services to lead their team in delivering high-quality mental health services and health promotion programming for students. The successful candidate will have a strong background in clinical psychology and experience in supervising professional staff and...
-
Administrative Service Coordinator
6 days ago
Seattle, Washington, United States TEKsystems Full timeJob Summary: We are seeking an experienced Administrative Service Coordinator to provide exceptional administrative support to our team at TEKsystems.Major Responsibilities:Support Administrative Duties: Provide administrative support to the site team, ensuring efficient and effective delivery of administrative services.Manage Front Office: Maintain the...
-
RN Director of Perioperative Services
5 days ago
Seattle, Washington, United States Unavailable Full timeAbout the RoleWe are seeking an experienced and visionary leader to serve as our Director of Perioperative Services. As a key member of our leadership team, you will be responsible for leading and managing the Operating Room and PACU at our state-of-the-art facility.Key ResponsibilitiesThe ideal candidate will have a proven track record of success in...
-
Senior Administrative Coordinator
4 weeks ago
Seattle, Washington, United States Providence Health & Service Full timeAt Providence, we are seeking a highly skilled and experienced Senior Administrative Assistant to join our team. As a key member of our Corporate Administration team, you will provide professional administrative support to our Executive Director, Director of Ops, and USFHP Managers.The ideal candidate will have a Bachelor's Degree or equivalent...
-
Seattle, Washington, United States UnitedHealth Group Full timeAt UnitedHealth Group, we're committed to helping people live healthier lives and making the health system work better for everyone.We're seeking a highly skilled RN Associate Director Professional Administration Department to join our team. This role is accountable for multi-site clinical operational support with a focus on safety, education, orientation,...
-
Seattle, Washington, United States The Salvation Army Northwest Division Full timeJob SummaryThe Development Administration and Marketing Coordinator plays a critical role in the Northwest Division's Development Administration and Marketing and Communications efforts. This position provides support and project management for the Directors of Development Administration and Marketing and Communications to ensure the departments' success.Key...
-
Director of Psychological and Wellness Services
4 weeks ago
Seattle, Washington, United States University of Washington Full timeJob Summary:The University of Washington Tacoma is seeking a highly qualified Director of Psychological and Wellness Services to lead our team in providing high-quality mental health services and health promotion programming for our students.Key Responsibilities:Lead a team of clinicians, health promotion specialists, and student affairs professionals in...
-
Seattle, Washington, United States The Salvation Army Northwest Division Full timeJob SummaryThe Salvation Army Northwest Division seeks a highly skilled and organized Development Administration and Marketing Coordinator to support the Development Administration and Marketing and Communications Directors in their efforts to ensure the departments' success. The ideal candidate will have excellent project management skills, be able to work...
