Accounts Payable Manager
3 days ago
Prologis Management LLC is seeking an experienced Accounts Payable Manager to join our team. As a key member of our financial operations team, you will be responsible for leading and developing a talented team of AP specialists, ensuring accurate and timely payments to our suppliers, and driving continuous process improvements.
Key Responsibilities:- Lead and develop a team of AP specialists, including weekly one-on-one check-ins, performance feedback discussions, and creating opportunities for continuous training.
- Work with the Director of Process Accounting to develop team key performance indicators (KPIs) to manage and monitor team productivity, electronic payments, and process improvements.
- Utilize KPIs to regularly monitor team productivity and workload, providing direction to assist the team in reprioritizing accordingly.
- Oversee related processes, ensuring the development and maintenance of strong internal controls throughout the processes and adherence to these processes by the team.
- Work with accounting leadership to ensure the development of best-in-class processes that are both efficient and prevent fraud-related risk.
- Act as the direct point of contact for Real Estate operations and senior leadership, providing regular reporting of operating metrics and working to resolve issues as they arise.
- Lead and set strategic goals for the team to continually focus on process improvements, including pay cycle and electronic payment enhancements and related projects.
- Responsible for the daily completion of the pay cycle for the U.S., Mexico, and Canada, clearing positive pay exceptions, as well as monthly close for Accounts Payable processes.
- Review accuracy of staff work through monitoring of daily exception reporting and working with the team to resolve.
- Monitor the AP help desk inbox to ensure inquiries are followed up on and identify areas for better training to customers and knowledge-based articles to support our Real Estate operations team.
- Ensure proper setup of bank accounts for new entities and assist in the approval of updates to suppliers.
- Manage annual 1099 reporting.
- Ensure internal controls are followed throughout all processes and monitor processes for potential weaknesses.
- Responsible for the Sarbanes-Oxley quarterly testing and compliance.
- Lead the documentation and updating of accounting policies and procedures.
- Ensure the timely research and reconciliation of outstanding checks and report unclaimed property to appropriate states when applicable.
- Reviews and approve recurring contracts, updates to suppliers, and journal entries.
- Bachelor's degree in Accounting from a four-year college or university with the ability to apply relevant Generally Accepted Accounting Principles.
- 6+ years of accounting experience, with proven experience in managing a team for 3+ years with a focus on team development, customer service, and continuous improvement.
- Demonstrate strong leadership capability with a large team and customer base using Accounting Leadership principles.
- Exceptionally strong communicator with the patience and persistence to effectively work with operations, accounting, and other finance departments.
- Drive to question current practices and empowered to create stronger and more efficient processes for the team and our customers.
- Ability to prioritize and manage multiple complex tasks and/or projects in a fast-paced environment at one time, along with the ability to embrace change.
- Demonstrate strong analytical, problem-solving, and organization skills in routine and complex tasks assigned to make significant contributions to critical projects and objectives of the team.
- Provide a high degree of customer service to internal customers and the field offices and be cognizant of situations to be elevated to supervisor.
- Able to work under limited guidance from direct supervisor and use judgment and limited experience to plan and accomplish goals and perform a variety of tasks.
- Strong written and verbal communication skills to confidently, clearly, and effectively communicate with stakeholders.
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