Office Support Specialist

7 days ago


Gilbert, Arizona, United States EcoShield Pest Solutions Full time
About Us

EcoShield Pest Solutions is a rapidly growing pest control company that prioritizes delivering exceptional experiences to our customers, employees, and communities. Our purpose is to spread happiness by providing comprehensive solutions for pest-free living.

Job Overview

We are seeking an Administrative Coordinator for our Real Estate Utilities team to ensure accurate data entry and management of vendor relationships. This role focuses on vendor management, utility process oversight, and enhancing communication between Real Estate and Seasonal Housing Management.

Responsibilities
  • Data Entry: Ensure accurate and thorough data entry into the company's CRM and other management systems.
  • Vendor Invoicing: Review and analyze vendor invoices for accuracy and efficiency, confirming appropriate usage.
  • Liaison: Act as a liaison between Real Estate and Seasonal Housing Management, facilitating effective communication and collaboration.
  • Utility Management: Monitor and maintain quality processes concerning utility management, engaging with vendors and utility partners as needed.
  • Payment Entries: Utilize online portals to create payment entries for monthly utilities.
  • Daily Tasks: Ensure the timely and consistent completion of daily tasks within the Housing/Real Estate Management sector.
  • Policies and Procedures: Maintain comprehensive knowledge of company policies and procedures to ensure compliance.
Qualifications
  • Project Management: Ability to effectively manage and coordinate simultaneous projects, prioritizing tasks for seamless execution.
  • Microsoft Excel: Proficiency in Microsoft Excel, including experience with formulas and Pivot Tables.
  • Meticulous Attention to Detail: Strong meticulous attention to detail, with a commitment to producing consistent high-quality results.
  • Communication Skills: Outstanding verbal and written communication skills, ensuring clarity and professionalism in all interactions.
  • Problem-Solving Skills: Excellent problem-solving skills with a focus on troubleshooting and root cause analysis.
  • Organization Skills: Superior organization skills to manage workflows and tasks effectively.
What We Offer

A competitive salary range of $17.00-$19.00 per hour (DOE), along with a dynamic work environment that values teamwork, innovation, and growth opportunities.

Estimated Salary: $35,000 - $39,200 per year

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