Event Staff Coordinator

4 weeks ago


Pasadena, California, United States Top Tempo Technical Full time

Event Staff Coordinator Job Description

At Top Tempo Technical, we are seeking a highly organized and detail-oriented Event Staff Coordinator to play a critical role in ensuring the smooth operation of our event staffing. This position is responsible for scheduling and dispatching a team of contractors daily, verifying timecards, and maintaining accurate records of contractor hours.

Key Responsibilities:

  • Schedule and coordinate daily assignments for contractors across various event locations.
  • Act as the primary point of contact for staff regarding schedules, assignments, and any work-related issues.
  • Verify time cards and ensure accurate recording of hours worked for payroll processing.
  • Monitor attendance, manage last-minute scheduling changes, and ensure coverage for all events.
  • Maintain up-to-date records of staff schedules, availability, and assignments in the database.
  • Communicate effectively with clients and staff to ensure a smooth flow of operations.
  • Provide timely updates to clients regarding any scheduling changes or staffing issues.
  • Assist in onboarding new contractors, including explaining schedules, job expectations, and time card procedures.
  • Track and analyze staffing metrics to identify areas for improvement and ensure optimal staffing levels.
  • Handle contractor inquiries and resolve any scheduling conflicts or issues promptly and professionally.

Qualifications:

  • Previous experience in a similar role, such as bookkeeper, vendor management, payroll, scheduler, or staff coordinator.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Excellent communication skills, both written and verbal.
  • Detail-oriented with a high level of accuracy in verifying timecards and maintaining records.
  • Proficiency in scheduling software and Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to work in a fast-paced environment and adapt to changing priorities.
  • Strong problem-solving skills and the ability to handle scheduling conflicts or issues efficiently.

Benefits:

  • Competitive rate of $25 to $27 per hour.
  • A supportive and dynamic work environment.
  • Benefits such as health insurance and PTO.

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