Event Staff Coordinator
4 weeks ago
Event Staff Coordinator Job Description
At Top Tempo Technical, we are seeking a highly organized and detail-oriented Event Staff Coordinator to play a critical role in ensuring the smooth operation of our event staffing. This position is responsible for scheduling and dispatching a team of contractors daily, verifying timecards, and maintaining accurate records of contractor hours.
Key Responsibilities:
- Schedule and coordinate daily assignments for contractors across various event locations.
- Act as the primary point of contact for staff regarding schedules, assignments, and any work-related issues.
- Verify time cards and ensure accurate recording of hours worked for payroll processing.
- Monitor attendance, manage last-minute scheduling changes, and ensure coverage for all events.
- Maintain up-to-date records of staff schedules, availability, and assignments in the database.
- Communicate effectively with clients and staff to ensure a smooth flow of operations.
- Provide timely updates to clients regarding any scheduling changes or staffing issues.
- Assist in onboarding new contractors, including explaining schedules, job expectations, and time card procedures.
- Track and analyze staffing metrics to identify areas for improvement and ensure optimal staffing levels.
- Handle contractor inquiries and resolve any scheduling conflicts or issues promptly and professionally.
Qualifications:
- Previous experience in a similar role, such as bookkeeper, vendor management, payroll, scheduler, or staff coordinator.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Detail-oriented with a high level of accuracy in verifying timecards and maintaining records.
- Proficiency in scheduling software and Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Strong problem-solving skills and the ability to handle scheduling conflicts or issues efficiently.
Benefits:
- Competitive rate of $25 to $27 per hour.
- A supportive and dynamic work environment.
- Benefits such as health insurance and PTO.
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