Personal Assistant/Chauffeur

3 weeks ago

Atherton, California, United States Excellence Services, LLC Full time
About the Role

We are seeking a highly skilled and experienced Personal Assistant/Chauffeur to join our dynamic private household team at Excellence Services, LLC.

The successful candidate will be responsible for managing various property projects, overseeing home maintenance, and ensuring the smooth operation of our household.

As a key member of our team, you will be expected to demonstrate strong leadership skills, excellent organizational abilities, and a commitment to delivering exceptional results.

Key Responsibilities
  • Manage property projects and vendor activities to ensure successful and efficient completion
  • Conduct regular property inspections and identify issues for resolution
  • Oversee home maintenance and repairs, ensuring optimal property upkeep
  • Arrange staff working hours and tasks to optimize productivity and coordination
  • Inspect and ensure high-quality work from household staff, providing feedback and enhancing work quality
  • Exhibit strong leadership and manage household staff effectively, cultivating an accountable and efficient work environment
  • Oversee household inventory, ensuring adequate supply and organization of household items
  • Provide reliable transportation for Principals, maintain vehicle cleanliness, and perform errands as needed
  • Handle incoming calls and guest greetings, manage Principals' personal calendars with precision
  • Plan, coordinate, and manage travel arrangements, family activities, and events, ensuring smooth execution
Requirements
  • At least 3 years of management experience, with proven ability to manage a small team
  • Bachelor's degree or higher; previous experience as a personal assistant is preferred
  • Preferably experienced in hospitality or family office settings
  • Strong analytical, learning, and communication skills, with strict adherence to confidentiality
  • Technologically proficient, particularly with G-suite, iPhone, and MacBook
  • Highly organized and detail-oriented, with strong multitasking, prioritizing, and problem-solving abilities
  • Positive and team-focused, with outstanding interpersonal skills and vendor management experience
  • Proficiency in English, both written and spoken
  • Flexible schedule, willing to work different shifts as needed
  • Must be legally authorized to work in the United States and able to pass extensive background checks
  • Ready for pre-employment health screenings, including physical, psychological exams, and drug tests; annual flu vaccination required
  • Seeking a long-term commitment
Core Values
  • Principals' First: Always put our Principals' needs and interests first
  • Learn from mistakes: Admit mistakes upfront, learn, and grow from mistakes
  • Conscientious: Attention to detail, finish duties mindfully, effectively, and promptly
  • Dedication: Shows a deep commitment to the role and the company
  • Accountable: Takes ownership of tasks and completes thorough due diligence
  • Independent: Thinks and acts independently, able to be self-taught and keep improving
  • Resilience: Never complains or shies away from work, welcome constructive feedback, and can thrive under pressure

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