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Student Registration Coordinator

2 months ago

Miramar Florida, United States FVI School of Nursing and Technology Full time
About the Role

FVI School of Nursing and Technology is seeking a highly organized and detail-oriented Student Registration Coordinator to join our team. As a key member of our admissions department, you will play a vital role in ensuring a seamless student registration process.

Key Responsibilities
  • Proctoring and Registration Support
    • Assist with proctoring entrance assessments and guide applicants through the student registration process
    • Ensure proper data input and document collection for both ADM and student information system
  • Customer Experience
    • Provide exceptional customer experience with every interaction
  • Pre-Admission Exam Proctoring
    • Serve as the primary proctor for preadmission exams (Wonderlic and TEAS)
    • Ensure applicants are comfortable and provide clear instructions before administering the assessments
    • Print and distribute exam results, updating the applicant tracker by the close of each business day
    • Administer Wonderlic exams daily; TEAS exams on Wednesdays from 10:00 am to 2:00 pm
  • Applicant Registration Process
    • Guide applicants through the self-serve registration process using the ADM system, assisting with document uploads (POG, photo ID, program plan, etc.)
    • Review ADM documents to ensure all required signatures are completed
    • Update applicant status in Diamond and LSQ systems daily by close of business
    • Direct applicants to pay the registration fee upon completing the enrollment process
  • Nursing Program Support
    • Initiate the Complio process for nursing applicants, providing clear instructions on background checks, fingerprinting, drug screens, health clearances, and immunizations
    • Send weekly email reminders to registered nursing students if requirements are incomplete
    • Update status results in the registration tracker every Wednesday and Friday
  • Data Management & Compliance
    • Ensure 99.9% accuracy and completeness when updating LSQ, Diamond, and the application/registration trackers
    • Audit files to confirm all preadmissions requirements are met
    • Review future start students after the add/drop period to ensure proper submission to the Registrar's Office
  • Registrar's Office Support
    • Assist the Registrar's Office with processing diplomas and inservice certificates, ensuring completion within 24 weeks of the graduation date
  • Campus Operations Support
    • Provide support to the Director of Financial & Institutional Operations (DOFI) during campus events, meetings, new student orientation, and open houses
    • Cover duties during lunch breaks and PTO days, preparing for events 60 minutes prior to the start
Service Hours
  • Monday to Thursday: 10:00 am to 7:00 pm
  • Friday: 10:00 am to 4:00 pm
Key Metrics
  • 99.9% accuracy in all data entry and document management tasks
  • Same-day or within 8 business hours completion of nursing applicant processes
  • Timely updates to all relevant systems and trackers by the close of business
  • Weekly reminders to students with missing requirements
  • Diploma and certificate completion within 24 weeks of graduation
Requirements
  • Strong attention to detail and ability to work with accuracy under tight deadlines
  • Excellent communication and customer service skills
  • Experience with data entry, recordkeeping, and compliance
  • Ability to multitask and manage multiple priorities efficiently
Benefits
  • Dental insurance
  • Employee assistance program
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance