Junior Accountant

4 weeks ago

Washington, Washington, D.C., United States AFSPA Full time
Job Summary

The Junior Accountant plays a crucial role in supporting the overall provision of Accounting & Finance services, policies, and programs at AFSPA. This position is responsible for computing, classifying, recording, and verifying numerical data for use in maintaining accounting records.

Key Responsibilities
  • Process bi-weekly payroll and interface with supervisors and managers to ensure all time is approved prior to running reports in Paylocity.
  • Prepare accounts payable invoices, understand the substance of the underlying transaction, and code to the appropriate general ledger account.
  • Maintain a list of recurring monthly invoices and ensure timely receipt and payment.
  • Process adjustments and void checks in Sage Intacct as needed.
  • AIP payment application to ensure AR balances are correct, cash receipts, credit card receipts, and direct debit processing.
  • Maintain a permanent fixed asset ledger with all invoices supporting journal entries to Fixed Asset general ledger accounts.
  • Work with purchasers and users to ensure that disposals of any assets are reported and accounted for properly in a timely manner.
  • Depreciation (monthly).
  • Review employee expense reports (domestic and international) and credit card charges for accuracy, code expenses to the proper general ledger account, and create general ledger entries for them.
  • Apply Federal Acquisition Regulations, Federal Travel Regulations, and cost accounting principles to expense reports.
  • Convert foreign currency for international trips.
  • Prepare and send quarterly invoices to employees with personal charges on expense reports or credit card reports.
  • Maintain general ledger, timely recording of general ledger entries into accounting system (Sage Intacct), and ensuring all transactions meet current standards and GAAP.
  • Prepare journal entries, create/updating spreadsheets to load into the accounting system, and maintain a log of all general ledger entries.
  • Monitor cash balances to ensure funds are available for AP, payroll, operational needs, prepare timely cash draws from Aetna / OPM, and manage cash balances between investment and checking accounts.
  • Review Income statements & Balance sheets to ensure all costs are appropriately coded before month end close, prepare AFSPA & SLF executive summaries, and prepare FEHB reporting.
  • Audit and tax preparation for both AFSPA & FEHB, maintain prepared by client schedules (PBC) and upload to shared website Suralink, and field requests from auditors and explain procedure used in different duties.
  • Collaborate with colleagues to develop annual budget, provide variance analysis and explanations, lead the quarterly time study process, collect and consolidate, and average four quarters of data to be the basis of the following year allocations.
Requirements

To perform this job successfully, the Junior Accountant must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Highly detail-oriented with good communication (oral & written), organizational, time management, interpersonal, analytical, and problem-solving skills.
  • Ability to meet a constant stream of deadlines.
  • Ability to work both independently and collaboratively with different levels of employees.
  • Ethical conduct and Thoroughness.
  • Microsoft Word and Excel (advanced beginner to intermediate).
  • Paylocity, Sage Intacct, Internet Explorer, database software, and Microsoft Outlook.
  • Evidence of the practice of a high level of confidentiality.

Two years of Accounting education and two years related accounting experience; or equivalent combination of education and experience required. Bachelor's degree or equivalent in Accounting, preferred. Broad knowledge and experience in Accounts Receivable, Accounts payable, Payroll, General Ledger, Fixed Assets, Account reconciliations, Credit card and expense processing, and working knowledge of FAR and FTR preferred.

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