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Executive Support Specialist

2 weeks ago

Westlake Village, California, United States JRP Design & Remodel Full time

About Us:

JRP Design & Remodel has been a leader in the residential remodeling industry for over two decades. Based in Westlake Village, our team specializes in high-end residential remodels, additions, and custom homes. We pride ourselves on delivering exceptional results through our unique blend of cutting-edge design, superior craftsmanship, and unparalleled attention to detail.

Job Description:

  • We're seeking an Executive Assistant to support our owner, Lori Pecikonis. As a key member of our team, you'll provide comprehensive support to ensure smooth operations while maintaining professionalism and confidentiality.
  • You'll manage the executive's daily schedule, coordinate meetings, calls, and appointments, and adjust appointments as needed.
  • You'll handle email management, draft and proofread emails, reports, and other documents, and answer phone calls and emails on behalf of the executive.
  • You'll prepare agendas and materials for meetings, organize virtual and in-person meetings, and handle all logistics.
  • You'll anticipate the executive's needs, manage tasks and priorities proactively, and maintain a to-do list and follow up on outstanding tasks.
  • You'll manage special projects, ensure deadlines and quality standards are met, and provide regular updates on key initiatives and progress.
  • You'll handle sensitive information with discretion and maintain professionalism and integrity in all communications.
  • You'll manage guest communication, reservations, and property upkeep, and coordinate maintenance and repairs to ensure smooth operations.
  • You'll provide administrative support, including phone calls, visitor management, and coordinating office events.

Required Skills and Qualifications:

  • Bachelor's degree preferred or 3+ years of relevant experience in an administrative support role.
  • Excellent communication skills, both written and verbal.
  • Strong interpersonal skills, with the ability to collaborate effectively under pressure and navigate complex personalities.
  • Sharp problem-solving abilities and attention to detail.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to quickly adapt to new software.
  • Familiarity with CRM systems and data entry to manage client interactions and track progress.
  • Ability to thrive in a fast-paced environment and adapt to changing priorities.
  • A proactive, results-oriented mindset focused on meeting deadlines.
  • Experience managing special projects and coordinating across teams is a plus.

Benefits:

  • $70K-$90K salary, depending on experience.
  • Simple IRA with employer match.
  • Health, dental, and vision insurance.
  • PTO increases with tenure over time.