Event Coordinator

4 days ago

Los Angeles, California, United States Arizona State University Full time
Job Description

Under administrative direction, performs work of considerable difficulty planning, coordinating, organizing, staffing and supervising the program delivery of special projects, initiatives and events sponsored by the school. Serves as the primary point of contact for special event logistics for internal and external clients and coordinates multiple tasks simultaneously and autonomously. The position will require a highly skilled professional with ability to manage competing priorities, communicate across a wide array of audiences and stakeholders, demonstrate excellent sensitivity and good judgement.

Key Responsibilities
  • Provides consultative assistance to departments and centers in the adaptation of events logistics to achieve desired outcomes.
  • Maintains collaborative rapport with appropriate departments, centers and units to assess event needs and develop event recommendations and plan.
  • Interacts with appropriate department lead to discuss results of events, financial and operational analysis, observations, and recommendations to strengthen and/or improve operational efficiency and effectiveness.
  • Develops a complete logistical plan for each event or project including, but not limited to: budget, staff, timetable and event procedures.
  • Acts as primary liaison with event speakers and IT for instructional/audio visual needs.
  • Establishes and maintains master event invitation database, builds out STOVA web registration pages and manages event RSVPs for high profile events.
  • Directs and oversees activities of student workers assigned to events or projects using project management or scheduling software.
  • Provides on-site presence and support as needed during the event to ensure coordination of all aspects of the event including, but not limited to: service levels, contract negotiation, vendor selection, collateral materials, set-up/break-down and registration to ensure delivery of successful, effective and smooth events.
Requirements
  • Bachelor's degree in related field AND five (5) years administrative/coordinating experience including three years supervisory experience OR Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
  • 3-5 years of event planning, conference planning or production experience.
  • Experience in using Excel and space reservation software (EMS, Mazevo).
  • Experience in a higher education work environment.
  • Evidence of effective writing/oral communication skills, including experience working with different types of audiences and stakeholders.
  • Demonstrated project management skills.
  • Experience with establishing systems, processes and workflows that promote efficiencies, data gathering and analysis.
  • Knowledge of accepted standards of courtesy, etiquette, social sense, and personal demeanor.
  • Knowledge of budgets, finance and management principles and practices.
  • Knowledge of operations/logistics, including custodial and maintenance operations

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

  • Event Security Supervisor

    4 days ago

    Los Angeles, California, United States Allied Universal Event Services Full time

    Event Security Supervisor Job DescriptionWe are seeking a highly skilled Event Security Supervisor to join our team at Allied Universal Event Services. As an Event Security Supervisor, you will be responsible for ensuring the safety and security of our clients and their guests at various events and venues.Key Responsibilities:Supervise and coordinate event...

  • Event Coordinator

    1 week ago

    Los Angeles, California, United States Swipe Say Easy Full time

    At Swipe Say Easy, we are seeking a skilled Event Coordinator to oversee the planning and execution of high-profile events across the US. As an Event Coordinator, you will be responsible for delivering exceptional experiences that exceed client expectations.Key ResponsibilitiesPlan, manage, and execute events from concept to completionLead event teams and...

  • Event Coordinator

    3 days ago

    Los Angeles, California, United States State of California Full time

    Event Coordinator Job DescriptionThe State of California is seeking a highly skilled Event Coordinator to join our team at Exposition Park. As a key member of our staff, you will be responsible for coordinating and executing various events, including concerts, community gatherings, and sporting activities.Key Responsibilities:Coordinate event logistics,...

  • Event Coordinator

    1 week ago

    Los Angeles, California, United States Endorse Infinity Full time

    Event CoordinatorEndorse Infinity is seeking a detail-oriented Event Coordinator to join our team in Los Angeles. As an Event Coordinator, you will play a crucial role in the planning and execution of various corporate events, ensuring they run smoothly and exceed expectations. This position is ideal for someone who is highly organized, proactive, and...

  • Event Coordinator

    4 weeks ago

    Los Angeles, California, United States Compass Full time

    Job Title: Event and Marketing CoordinatorCompany Overview: Compass is a dynamic and innovative company that delivers exceptional experiences to our clients and partners. Our vibrant culture fosters collaboration and growth, and we are excited to expand our team with a passionate Marketing and Event Coordinator.Position Overview: We are looking for a...

  • Event Coordinator

    1 month ago

    Los Angeles, California, United States Dave & Buster's, Inc. Full time

    {"h1": "Event Coordinator Job Description", "p": "At Dave & Buster's, Inc., we're looking for a highly organized and detail-oriented Event Coordinator to join our sales department. As an Event Coordinator, you will be responsible for supporting the sales team in executing administrative functions, confirming event details, and participating in the sales...

  • Events Coordinator

    4 weeks ago

    Los Angeles, California, United States One Haus Full time

    Job Title: Events ManagerOne Haus is seeking an experienced Events Manager to oversee all day-to-day event operations and private dining sales for our LA-based restaurant. The ideal candidate will ensure seamless planning, coordination, and execution of company-sponsored and client events, while meeting company standards of guest service.Key...

  • Events Coordinator

    1 month ago

    Los Angeles, California, United States One Haus Full time

    Job Title: Events ManagerOne Haus is seeking an experienced Events Manager to oversee all day-to-day event operations and private dining sales for our LA-based restaurant.Job SummaryThe Events Manager will ensure the seamless planning, coordination, and execution of company-sponsored and client events, while meeting company standards of guest service.Key...

  • Events Coordinator

    2 weeks ago

    Los Angeles, California, United States One Haus Full time

    Job OverviewOne Haus is seeking an experienced Events Manager to oversee all day-to-day event operations and private dining sales for their LA-based restaurant. The ideal candidate will ensure seamless planning, coordination, and execution of company-sponsored and client events, while meeting company standards of guest service.Key ResponsibilitiesManage all...

  • Events Coordinator

    2 weeks ago

    Los Angeles, California, United States One Haus Full time

    Job SummaryWe are seeking a highly skilled and experienced Events Manager to join our team at One Haus. As a key member of our hospitality team, you will be responsible for overseeing all event operations and private dining sales for our LA-based restaurant.Key ResponsibilitiesManage all aspects of event planning, coordination, and execution, ensuring...

  • Event Coordinator

    2 months ago

    Los Angeles, California, United States Dave & Buster's, Inc. Full time

    Job Summary:The Event Coordinator plays a critical role in supporting the sales department at Dave & Buster's, Inc. by executing administrative functions that ensure the smooth operation of events. This position requires strong organizational skills, effective communication, and a customer-centric approach to deliver exceptional experiences.Key...

  • Event Coordinator

    3 weeks ago

    Los Angeles, California, United States Loews Hollywood Hotel Full time

    Job OverviewLoews Hollywood Hotel is seeking an experienced Event Manager to join our team. As an Event Manager, you will be responsible for coordinating and executing convention, meeting, and rooms-only event business. This role requires a high level of service, attention to detail, and effective communication skills.Key ResponsibilitiesReview all assigned...

  • Event Coordinator

    2 weeks ago

    Los Angeles, California, United States Swipe Say Easy Full time

    Lead Extraordinary EventsWe are seeking a seasoned Event Manager to oversee the planning and execution of high-profile events across the US. As a key member of our team, you will be responsible for delivering exceptional experiences that exceed client expectations.Key Responsibilities:Develop and execute event strategies that align with client goalsLead...

  • Event Security Specialist

    3 weeks ago

    Los Angeles, California, United States Allied Universal® Event Services Full time

    Job Title: Event Security SpecialistAre you looking for a dynamic and exciting career in event security? Allied Universal Event Services is seeking a skilled and detail-oriented Event Security Specialist to join our team at BMO Stadium.Job Summary:We are looking for a highly motivated and organized individual to assist in all aspects of event day preparation...

  • Senior Event Coordinator

    2 weeks ago

    Los Angeles, California, United States Compunnel, Inc. Full time

    Job Title: Senior Event CoordinatorCompunnel Inc. is seeking a highly skilled Senior Event Coordinator to join our team. As a key member of our events team, you will be responsible for managing logistics, catering, and vendor coordination for various events.Key Responsibilities:Manage event logistics, including scheduling hotels and coordinating catering...

  • Senior Event Coordinator

    2 weeks ago

    Los Angeles, California, United States Rose International Full time

    Job Title: Senior Event CoordinatorRose International is seeking a highly skilled and experienced Senior Event Coordinator to join our team. As a key member of our events team, you will be responsible for planning and executing high-profile events, conferences, and receptions for our clients.Key Responsibilities:Coordinate logistics and scheduling for...

  • Automotive Events Coordinator

    1 month ago

    Los Angeles, California, United States PETERSEN AUTOMOTIVE MUSEUM FOUNDATI Full time

    Job SummaryThe Marketing and Events Assistant will play a pivotal role in planning, coordinating, and executing premium events, including vehicle rallies, cruise-ins, and other high-profile automotive experiences. This role requires a dynamic individual who can manage multiple projects simultaneously, foster relationships, and ensure the successful delivery...

  • Event Production Coordinator

    2 weeks ago

    Los Angeles, California, United States Sloomoo Institute LLC Full time

    Job Title: Event Production AssistantAbout Sloomoo InstituteSloomoo Institute is a rapidly growing interactive experience that combines play, #satisfying moments, and ASMR. Our immersive haven of color, design, and joy has been an enormous success, attracting over 1 million guests and billions of media impressions. We're committed to providing a reprieve...

  • Event Coordinator

    2 weeks ago

    Los Angeles, California, United States Loews Hollywood Hotel Full time

    Job Title: Event ManagerJoin our dynamic team at Loews Hollywood Hotel as an Event Manager, where you will play a key role in coordinating and executing convention, meeting, and rooms-only event business. As a member of our Meetings and Events team, you will be responsible for ensuring seamless event execution from assignment to final payment processing.Key...

  • Marketing Event Coordinator

    7 days ago

    Los Angeles, California, United States Frank And Eileen Full time

    Marketing Coordinator Job DescriptionFrank & Eileen is seeking a Marketing Coordinator to support the Marketing Manager in planning and executing brand events, collaborations, and other marketing initiatives. This role is ideal for a detail-oriented individual with a passion for fashion and creating memorable brand experiences.Responsibilities:Assist in...