Event Coordinator

4 weeks ago

Los Angeles, California, United States Arizona State University Full time
Job Description

Under administrative direction, performs work of considerable difficulty planning, coordinating, organizing, staffing and supervising the program delivery of special projects, initiatives and events sponsored by the school. Serves as the primary point of contact for special event logistics for internal and external clients and coordinates multiple tasks simultaneously and autonomously. The position will require a highly skilled professional with ability to manage competing priorities, communicate across a wide array of audiences and stakeholders, demonstrate excellent sensitivity and good judgement.

Key Responsibilities
  • Provides consultative assistance to departments and centers in the adaptation of events logistics to achieve desired outcomes.
  • Maintains collaborative rapport with appropriate departments, centers and units to assess event needs and develop event recommendations and plan.
  • Interacts with appropriate department lead to discuss results of events, financial and operational analysis, observations, and recommendations to strengthen and/or improve operational efficiency and effectiveness.
  • Develops a complete logistical plan for each event or project including, but not limited to: budget, staff, timetable and event procedures.
  • Acts as primary liaison with event speakers and IT for instructional/audio visual needs.
  • Establishes and maintains master event invitation database, builds out STOVA web registration pages and manages event RSVPs for high profile events.
  • Directs and oversees activities of student workers assigned to events or projects using project management or scheduling software.
  • Provides on-site presence and support as needed during the event to ensure coordination of all aspects of the event including, but not limited to: service levels, contract negotiation, vendor selection, collateral materials, set-up/break-down and registration to ensure delivery of successful, effective and smooth events.
Requirements
  • Bachelor's degree in related field AND five (5) years administrative/coordinating experience including three years supervisory experience OR Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
  • 3-5 years of event planning, conference planning or production experience.
  • Experience in using Excel and space reservation software (EMS, Mazevo).
  • Experience in a higher education work environment.
  • Evidence of effective writing/oral communication skills, including experience working with different types of audiences and stakeholders.
  • Demonstrated project management skills.
  • Experience with establishing systems, processes and workflows that promote efficiencies, data gathering and analysis.
  • Knowledge of accepted standards of courtesy, etiquette, social sense, and personal demeanor.
  • Knowledge of budgets, finance and management principles and practices.
  • Knowledge of operations/logistics, including custodial and maintenance operations

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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